The Letter Of Termination Of Employment is a crucial document in Swiss employment law that formally ends an employment relationship. It must be used whenever an employer decides to terminate an employee's contract or when documenting a mutually agreed termination. The document must strictly comply with Swiss legal requirements, particularly the Swiss Code of Obligations, which stipulates specific notice periods, formal requirements, and protections for employees. The letter needs to include precise information about the termination date, notice period, final working day, and arrangements for concluding the employment relationship. It serves as a legal record and typically triggers various administrative processes, including final settlements, handover procedures, and the issuance of employment references. The document's format and content should reflect Swiss business practices while ensuring all legal obligations are met.
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1. Header Information: Company letterhead, date, and addressee details including employee's full name and address
2. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment Contract')
3. Employment Details Reference: Reference to the current employment contract including position and start date
4. Termination Statement: Clear and unambiguous statement of termination with reference to the applicable notice period
5. Last Working Day: Specific mention of the final working day
6. Handover Requirements: Instructions regarding the handover of work responsibilities, company property, and documentation
7. Final Settlement: Information about final salary, outstanding vacation days, and other entitlements
8. Reference Letter: Confirmation that a work reference letter will be provided
9. Closing: Professional closing statement, signature block for authorized company representative
1. Garden Leave: Used when the employee is to be placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employment contract contains post-contractual non-compete obligations
3. Special Arrangements: Any specific arrangements agreed upon regarding the termination (e.g., early release, special bonus payments)
4. Insurance Information: Details about continued insurance coverage and transitions, particularly relevant for senior executives
5. Acknowledgment Section: Space for employee signature if mutual agreement on special terms is required
6. Project Transfer Details: Specific instructions for handling ongoing projects, used for employees in project-critical roles
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, pro-rated bonuses, and vacation pay
2. Company Property Checklist: List of company items to be returned (e.g., laptop, phone, access cards, documents)
3. Handover Plan: Detailed plan for transitioning responsibilities and ongoing projects
4. Benefits Summary: Summary of the status of various benefits and insurance coverage post-termination
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