A Job Cancellation Letter is a crucial document in Swiss employment relationships, used when either the employer or employee wishes to terminate the employment contract. This document must strictly adhere to Swiss employment law, particularly the Swiss Code of Obligations (OR), which requires written notice and specific content elements. The letter should be used whenever a permanent employment contract is being terminated through regular notice (as opposed to mutual agreement or immediate termination for cause). It must include clear identification of parties, explicit termination statement, notice period, final working day, and information about final settlements. The timing of delivery is crucial as it affects the notice period calculation under Swiss law.
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1. Header with Date and Address: Full contact details of both employer and employee, including the current date
2. Subject Line: Clear indication that this is a termination notice (Kündigungsschreiben)
3. Formal Termination Statement: Clear and unambiguous statement of employment termination, citing the employment contract date
4. Notice Period and Last Working Day: Specification of the applicable notice period and the exact final day of employment
5. Return of Company Property: List of company property to be returned before the last working day
6. Final Settlement: Information about the final salary payment, including vacation pay and any other outstanding compensations
7. Signature Block: Space for date and signatures of authorized company representative(s)
1. Garden Leave: Used when the employee is to be released from work duties during the notice period while remaining on payroll
2. Reference Letter: Mention of the employee's right to receive a reference letter and when it will be provided
3. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
4. Handover Instructions: Include when specific handover of duties or documents is required
5. Outstanding Benefits: Used when there are specific benefits, bonuses, or commission payments to be addressed
6. Continuing Obligations: Reminder of confidentiality or other obligations that survive employment termination
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation pay, and any other compensations
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover
4. Benefits Summary: Summary of any benefits that extend beyond the termination date or require action from the employee
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