Ongoing Employment Contract Template for Canada

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Key Requirements PROMPT example:

Ongoing Employment Contract

"I need an Ongoing Employment Contract for a Senior Software Developer position starting March 1, 2025, that includes remote work provisions for a Vancouver-based tech company, with specific clauses for intellectual property protection and international work arrangements."

Document background
The Ongoing Employment Contract serves as a foundational document for establishing permanent employment relationships in Canada. It is designed for use when hiring full-time or part-time employees on an indefinite basis, as opposed to fixed-term or temporary contracts. This document encompasses all essential elements required by Canadian employment law, including mandatory provisions under relevant provincial employment standards legislation and federal labor laws. It provides comprehensive coverage of employment terms while maintaining flexibility to accommodate various industry-specific requirements and position levels. The contract is structured to protect both employer and employee interests while ensuring clarity in the employment relationship and compliance with applicable regulations.
Suggested Sections

1. Parties: Identification of the employer and employee with full legal names and addresses

2. Background: Brief context of the employment relationship and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Position and Duties: Job title, responsibilities, reporting relationships, and performance expectations

5. Term of Employment: Commencement date and nature of ongoing employment

6. Compensation: Base salary, payment frequency, and review process

7. Hours of Work: Standard working hours, overtime arrangements, and flexible work provisions

8. Benefits: Health benefits, insurance, and other standard benefits

9. Vacation and Leave: Vacation entitlement, statutory holidays, and various types of leave

10. Confidentiality: Protection of company confidential information and trade secrets

11. Intellectual Property: Ownership of work product and innovations created during employment

12. Non-Competition and Non-Solicitation: Post-employment restrictions on competition and solicitation

13. Termination: Grounds for termination and notice requirements

14. Governing Law: Applicable jurisdiction and legal framework

15. General Provisions: Standard boilerplate clauses including amendment process, severability, and entire agreement

Optional Sections

1. Probationary Period: Terms of initial probationary period, if applicable

2. Commission Structure: Details of commission calculations and payments for sales roles

3. Bonus Arrangements: Performance bonus structure and criteria

4. Remote Work: Terms and conditions for remote working arrangements

5. Stock Options: Details of any stock option or equity compensation

6. Relocation: Terms related to relocation assistance and requirements

7. Vehicle Allowance: Terms of vehicle allowance or company car provision

8. Professional Development: Support for training and professional certifications

9. International Travel: Terms related to international travel requirements and compensation

Suggested Schedules

1. Schedule A - Compensation Details: Detailed breakdown of salary, benefits, and other compensation elements

2. Schedule B - Job Description: Detailed description of role, responsibilities, and requirements

3. Schedule C - Benefits Summary: Comprehensive overview of all benefits and eligibility requirements

4. Schedule D - Company Policies: Key company policies including code of conduct, IT usage, etc.

5. Schedule E - Confidential Information: Specific definition and examples of confidential information

6. Appendix 1 - Reporting Structure: Organization chart showing reporting relationships

7. Appendix 2 - Performance Metrics: Specific KPIs and performance evaluation criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Transportation

Energy

Telecommunications

Media and Entertainment

Real Estate

Hospitality

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Product Development

Quality Assurance

Administration

Executive Leadership

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Technology Officer

Director of Operations

Director of Human Resources

Senior Manager

Project Manager

Software Developer

Business Analyst

Sales Representative

Marketing Manager

Account Manager

Administrative Assistant

Operations Coordinator

Financial Analyst

HR Coordinator

Customer Service Representative

Research Analyst

Product Manager

Quality Assurance Specialist

Industries
Canada Labour Code: Federal legislation governing employment standards, labor relations, and occupational health and safety for federally regulated industries
Employment Standards Act: Provincial legislation (varies by province) setting minimum standards for wages, hours, leave entitlements, termination notice, and other basic employment conditions
Canadian Human Rights Act: Federal law prohibiting discrimination in employment based on protected grounds such as age, gender, religion, disability, etc.
Provincial Human Rights Code: Provincial legislation (varies by province) providing human rights protections and obligations in employment relationships
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy legislation governing the collection, use, and disclosure of personal information in the course of employment
Occupational Health and Safety Act: Provincial legislation (varies by province) establishing workplace safety standards and employer obligations
Income Tax Act: Federal legislation governing tax obligations and payroll deductions for employers and employees
Employment Insurance Act: Federal legislation requiring employer contributions and establishing employee benefits for unemployment insurance
Canada Pension Plan Act: Federal legislation governing mandatory pension contributions from both employers and employees
Workers' Compensation Act: Provincial legislation (varies by province) establishing workplace injury insurance and compensation systems
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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