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3 Week Notice Letter

3 Week Notice Letter Template for Belgium

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Key Requirements PROMPT example:

3 Week Notice Letter

"I need a 3 Week Notice Letter for a junior software developer who will be leaving our Brussels tech startup on March 15, 2025, with provisions for remote working during the notice period and specific requirements for project handover to the development team."

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Document background
The 3 Week Notice Letter is a formal document used in Belgian employment relationships to initiate the termination of employment with a three-week notice period. This document type is particularly relevant under Belgian employment law, which has specific requirements for notice periods based on length of service and employee classification. The letter serves as official documentation of the employment termination, specifying key dates, obligations, and arrangements during the notice period. It's commonly used for shorter-term employees or in specific situations where Belgian law permits a three-week notice period. The document must comply with regional language requirements (Dutch in Flanders, French in Wallonia, or either in Brussels) and include all legally mandated information about the notice period calculation, final payments, and employee rights.
Suggested Sections

1. Header and Date: Formal business letter header including sender's and recipient's details, and date of the letter

2. Subject Line: Clear indication that this is a notice of termination

3. Opening Statement: Formal notification of employment termination with reference to employment contract

4. Notice Period Details: Specific dates of notice period start and end, calculation basis under Belgian law

5. Final Working Arrangements: Overview of expectations during notice period including ongoing duties

6. Handover Requirements: Basic requirements for handover of work responsibilities

7. Closing Statement: Professional acknowledgment and appreciation statement

8. Signature Block: Formal signature section for both employer and space for employee acknowledgment

Optional Sections

1. Garden Leave Provisions: Include when employee will be placed on garden leave during notice period

2. Special Projects Completion: Include when specific projects need to be completed before departure

3. Company Property Return: Include when employee has significant company property to return

4. Non-Compete Reminder: Include when employment contract contains post-employment restrictions

5. Holiday Arrangements: Include when remaining holiday days need to be addressed

6. Benefits Continuation: Include when there are specific arrangements regarding benefits during notice period

Suggested Schedules

1. Calculation of Final Pay: Detailed breakdown of final salary, benefits, and any outstanding payments

2. Handover Checklist: List of tasks, documents, and responsibilities to be transferred

3. Company Property List: Itemized list of company property to be returned

4. Legal Rights Statement: Standard statement of employee rights under Belgian law during notice period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Telecommunications

Media

Transportation

Energy

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Information Technology

Sales

Marketing

Customer Service

Research & Development

Project Management

Quality Assurance

Corporate Communications

Procurement

Product Development

Relevant Roles

Junior Associate

Administrative Assistant

Customer Service Representative

Sales Representative

Technical Support Specialist

Project Coordinator

Marketing Assistant

Research Assistant

Junior Developer

Account Executive

Operations Coordinator

HR Coordinator

Financial Analyst

Executive Assistant

Data Entry Specialist

Industries
Belgian Employment Contracts Act of 1978: The fundamental law governing employment relationships in Belgium, including provisions for notice periods and termination procedures
Act of 26 December 2013 on Employment Contracts: Updated legislation containing specific rules about notice periods and calculation methods for both white-collar and blue-collar workers
Belgian Language Decree: Regulations governing the required language for official documents based on the region (Dutch in Flanders, French in Wallonia, choice between French/Dutch in Brussels)
Collective Bargaining Agreements: Sector-specific agreements that might contain additional requirements or specific provisions regarding notice periods
Royal Decree of 9 January 2014: Detailed regulations on notice period calculations and specific situations affecting employment termination
Belgian Civil Code Article 1134: General principles of contract law requiring good faith in the execution of agreements, which applies to employment termination
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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