The Company Relieving Letter is a crucial document in Belgian employment law that serves as official confirmation of employment termination. It is required whenever an employment relationship ends, whether through resignation, mutual agreement, or termination by the employer. This document must be issued in compliance with Belgian labor regulations, particularly the Employment Contracts Act of 1978 and relevant Royal Decrees. It includes vital information such as employment duration, position details, and separation circumstances, serving multiple purposes including social security administration, unemployment benefits processing, and future employment verification. The document forms part of the mandatory separation package that Belgian employers must provide to departing employees, along with other required social documents such as the Form C4.
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1. Company Letterhead and Date: Official company letterhead with full legal name, address, and contact details, plus the current date
2. Employee Information: Full name, employee ID, and position/title of the departing employee
3. Employment Period: Precise dates of employment commencement and termination
4. Separation Confirmation: Clear statement confirming the termination of employment relationship and type of separation (resignation, mutual agreement, etc.)
5. Settlement Status: Confirmation that all dues and obligations have been settled between parties
6. Conduct and Performance Statement: Standard statement about employee's conduct and performance during employment period
7. Authorization: Official signature block with name and title of authorized company representative
1. Reason for Separation: Include only if mutually agreed and when required by specific circumstances or employee request
2. Benefits Information: Details about continuation or termination of benefits, if applicable
3. Non-Compete Reminder: Reference to existing non-compete obligations, if applicable from employment contract
4. Reference Provision: Statement about company's willingness to provide references, if applicable
5. Outstanding Obligations: Any specific mentions of remaining obligations or agreements between parties, if applicable
1. Final Settlement Statement: Detailed breakdown of final payment including salary, vacation pay, and other compensations
2. Handover Certificate: List of company property returned and handover of responsibilities completed
3. Social Documents: Forms C4 (unemployment certificate) and other mandatory social security documentation
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