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1 Month Notice Letter

1 Month Notice Letter Template for Belgium

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Key Requirements PROMPT example:

1 Month Notice Letter

"I need a 1 Month Notice Letter for a junior software developer in our Belgian tech startup, who has been with us for 8 months, with the notice period to start from March 1, 2025 due to project completion."

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Document background
The 1 Month Notice Letter is a formal document used in Belgian employment relationships to initiate the termination of employment with a one-month notice period. This document is typically used for shorter-term employees or in specific situations where Belgian law permits a one-month notice period. It must comply with Belgian employment legislation, including the Employment Contracts Act of 1978 and relevant Collective Bargaining Agreements. The letter serves as official documentation of the employment termination, specifying key dates, transition arrangements, and any relevant conditions. It's particularly important in Belgium where employment termination is highly regulated and proper notice is legally required. The document helps ensure compliance with legal requirements while maintaining professional standards in the employment termination process.
Suggested Sections

1. Sender Details: Full name, title, and address of the person/company giving notice

2. Date: The formal date of the notice letter

3. Recipient Details: Full name, title, and address of the person/company receiving notice

4. Subject Line: Clear indication that this is a notice of termination

5. Notice Declaration: Formal statement declaring the intention to terminate the employment contract

6. Notice Period Details: Specification of the one-month notice period, including start and end dates

7. Final Working Day: Clear statement of the last working day

8. Signature Block: Space for signature, name, and title of the sender

Optional Sections

1. Reason for Termination: Include when required by CBA 109 or when providing specific reasons for the termination

2. Handover Instructions: Include when there are specific projects or responsibilities that need to be transferred

3. Reference Offer: Include when willing to provide future employment references

4. Exit Procedures: Include when there are specific company procedures for returning equipment or completing exit interviews

5. Outstanding Benefits: Include when there are specific mentions needed about remaining vacation days, bonuses, or other benefits

Suggested Schedules

1. Calculation of Final Payments: Detailed breakdown of any final payments, including salary, unused vacation days, and other benefits

2. Equipment Return List: List of company property to be returned before the last working day

3. Handover Document Template: Standard template for documenting the handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Media

Transportation

Energy

Real Estate

Relevant Teams

Human Resources

Legal

Operations

Administration

Finance

Sales

Marketing

Customer Service

Information Technology

Research and Development

Relevant Roles

Junior Employee

Administrative Assistant

Customer Service Representative

Sales Representative

Technical Support Specialist

Project Coordinator

Marketing Associate

Research Assistant

Operations Coordinator

Account Executive

Developer

Analyst

HR Coordinator

Financial Analyst

Industries
Belgian Civil Code (Code civil/Burgerlijk Wetboek): Contains fundamental principles of contract law and employment relationships in Belgium, including notice requirements
Employment Contracts Act of 1978 (LOI relative aux contrats de travail/Arbeidsovereenkomstenwet): The main legislation governing employment relationships in Belgium, including specific provisions on notice periods and termination procedures
Collective Bargaining Agreement No. 109: Regulates the obligation to motivate dismissal and provide specific reasons in the termination notice
Act of 26 December 2013: Updated legislation on notice periods and harmonized rules between blue-collar and white-collar workers
Company-specific Collective Bargaining Agreements: May contain specific provisions regarding notice periods and procedures applicable to the specific sector or company
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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