Relieving Letter Request Template for Belgium

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Key Requirements PROMPT example:

Relieving Letter Request

"I need a Relieving Letter Request for my departure from a senior software developer position at a tech company in Brussels, with my last working day being March 15, 2025, including mention of my 5-year tenure and specific projects I've completed."

Document background
The Relieving Letter Request is a crucial document in Belgian employment practice, used when an employee is leaving their position and requires formal documentation of their employment period and experience. This document type is particularly important as Belgian law mandates employers to provide employment certificates upon termination. The request typically initiates the process of obtaining this certificate, which is often required for future employment, social security purposes, or administrative procedures. The document must align with Belgian employment law requirements, particularly regarding content and data protection. A properly formatted Relieving Letter Request helps ensure compliance with legal obligations and facilitates a smooth transition process for both employer and employee.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the employee making the request

2. Date: Current date of the letter

3. Recipient Details: Name, title, and address of the HR manager or relevant authority

4. Subject Line: Clear indication that this is a request for a relieving letter

5. Employment Details: Employee ID, position held, department, and duration of employment

6. Formal Request: Clear statement requesting the relieving letter

7. Last Working Day: Confirmation of the last working day

8. Closing and Signature: Professional closing, signature, and printed name of the employee

Optional Sections

1. Reason for Departure: Include when the departure is on good terms and stating the reason might support the request

2. Handover Status: Include when there are specific projects or responsibilities being transferred

3. Specific Certificate Requests: Include when requesting specific types of certificates or particular information to be included in the relieving letter

4. Urgent Request Justification: Include when the letter is needed urgently with explanation of circumstances

Suggested Schedules

1. Copy of Employment Contract: Attachment of the original employment contract for reference

2. Notice Period Documentation: Copy of notice period agreement or related correspondence

3. Handover Documents: If applicable, list of projects/responsibilities being transferred

4. Previous Correspondence: Any relevant prior communication regarding the termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Information Technology

Financial Services

Manufacturing

Healthcare

Retail

Professional Services

Education

Telecommunications

Construction

Energy

Public Sector

Non-Profit Organizations

Hospitality

Transportation

Legal Services

Relevant Teams

Human Resources

Legal

Administration

Compliance

Personnel Management

Employee Relations

Corporate Services

Operations Management

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Administrative Assistant

Financial Analyst

Human Resources Manager

Project Manager

Sales Representative

Operations Director

Legal Counsel

Marketing Specialist

Research Scientist

Customer Service Representative

Technical Lead

Business Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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