Special Event Evaluation Form for United Arab Emirates

Special Event Evaluation Form Template for United Arab Emirates

A comprehensive evaluation form designed for assessing special events in the United Arab Emirates, compliant with federal and emirate-level regulations. This document serves as a standardized tool for measuring event success, safety compliance, and operational effectiveness while adhering to UAE's specific requirements for event documentation and reporting. It includes detailed sections for evaluating attendance, security measures, stakeholder feedback, and regulatory compliance, with particular attention to local cultural considerations and UAE-specific event management standards.

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What is a Special Event Evaluation Form?

The Special Event Evaluation Form is a crucial document used in the United Arab Emirates for comprehensive post-event assessment and compliance verification. It is designed to meet the requirements of UAE federal laws and emirate-specific regulations governing events, including Dubai Tourism Law No. 6 of 2009 and UAE Cabinet Decision No. 31 of 2019. This document is essential for event organizers, venue managers, and regulatory authorities to evaluate event success, ensure compliance with local regulations, and maintain proper documentation for audit purposes. The form captures critical data on attendance, safety measures, operational performance, and stakeholder feedback, while specifically addressing UAE's unique cultural and regulatory requirements. It serves as both a quality assurance tool and a legal record of event execution.

What sections should be included in a Special Event Evaluation Form?

1. Event Basic Information: Core details including event name, date, location, organizer details, and permit numbers

2. Attendance Metrics: Actual vs. expected attendance, demographic breakdown, peak attendance times

3. Safety and Security Assessment: Evaluation of security measures, incident reports, emergency response effectiveness

4. Venue Performance: Assessment of venue suitability, facilities functioning, capacity management

5. Operational Performance: Evaluation of event operations including staff performance, supplier delivery, timeline adherence

6. Financial Overview: Basic financial metrics including budget adherence, revenue targets, unexpected costs

7. Stakeholder Feedback: Summary of feedback from key stakeholders including sponsors, vendors, and participants

8. Compliance Verification: Confirmation of adherence to permits, regulations, and required guidelines

9. Environmental Impact: Assessment of waste management, energy usage, and environmental considerations

10. Overall Event Rating: Final scoring and recommendation for future events

What sections are optional to include in a Special Event Evaluation Form?

1. Cultural Compliance: For events with cultural or religious elements, assessment of compliance with local customs and traditions

2. VIP Services Evaluation: For events with VIP components, assessment of special arrangements and service delivery

3. Media Coverage Analysis: For public events with media presence, evaluation of media coverage and public relations outcomes

4. Food and Beverage Service: For events including F&B services, evaluation of quality, safety, and service delivery

5. Technical Production: For events with significant AV/technical components, assessment of technical delivery and performance

6. Transportation Management: For large-scale events requiring transport arrangements, evaluation of logistics and accessibility

What schedules should be included in a Special Event Evaluation Form?

1. Appendix A - Incident Log: Detailed log of any incidents, accidents, or issues during the event

2. Appendix B - Attendance Data: Detailed breakdown of attendance figures and demographics

3. Appendix C - Photo Documentation: Visual documentation of event setup, execution, and any notable occurrences

4. Appendix D - Stakeholder Survey Results: Raw data and analysis from stakeholder feedback surveys

5. Appendix E - Compliance Certificates: Copies of all relevant permits, certificates, and compliance documents

6. Appendix F - Financial Summary: Detailed financial breakdown including receipts and cost analysis

7. Schedule 1 - Event Staff Evaluation: Individual performance assessments of key staff and contractors

8. Schedule 2 - Vendor Performance Report: Detailed evaluation of all vendor and supplier performance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Events and Entertainment

Tourism and Hospitality

Sports and Recreation

Corporate Services

Government and Public Sector

Media and Broadcasting

Education and Training

Retail and Consumer Services

Cultural and Arts

MICE (Meetings, Incentives, Conferences, and Exhibitions)

Relevant Teams

Operations

Events

Compliance and Legal

Risk Management

Quality Assurance

Customer Experience

Public Relations

Technical Production

Facilities Management

Security

Stakeholder Relations

Relevant Roles

Event Manager

Operations Director

Compliance Officer

Safety and Security Manager

Venue Manager

Project Coordinator

Quality Assurance Specialist

Risk Management Officer

Customer Experience Manager

Events Director

Public Relations Manager

Technical Production Manager

Facilities Manager

Stakeholder Relations Manager

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What is a Special Event Evaluation Form?

What sections should be included in a Special Event Evaluation Form?

What sections are optional to include in a Special Event Evaluation Form?

What schedules should be included in a Special Event Evaluation Form?

Authors

Alex Denne

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