Employee Joining Form for United Arab Emirates

Employee Joining Form Template for United Arab Emirates

A comprehensive onboarding document compliant with UAE Labor Law (Federal Decree-Law No. 33 of 2021) that captures essential employee information required for employment initialization and legal compliance in the United Arab Emirates. This form serves as an official record of the employee's personal details, employment terms, and various declarations required under UAE employment regulations. It includes sections for personal information, employment details, compensation structure, and necessary declarations while ensuring compliance with local data protection laws and employment regulations.

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What is a Employee Joining Form?

The Employee Joining Form is a mandatory document required under UAE employment regulations that must be completed by all new employees upon commencement of employment. This document serves as an official record of the employment relationship and captures crucial information required for compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021) and related regulations. The form typically includes personal information, employment terms, salary details, and various declarations, forming part of the employee's official records. It is used across all emirates and must be completed before the work permit and residence visa processes can begin. The document plays a vital role in ensuring proper documentation for both employer and employee protection, while also facilitating the smooth onboarding of new staff members.

What sections should be included in a Employee Joining Form?

1. Personal Information: Basic details including full name (as per passport), date of birth, nationality, marital status, and contact information

2. Contact Details: Current residential address in UAE, permanent address in home country, emergency contact information

3. Identity Documents: Passport details, Emirates ID information, visa status

4. Employment Details: Position, department, reporting manager, start date, probation period, working hours

5. Compensation Information: Basic salary, allowances breakdown, benefits entitlement

6. Bank Account Details: Banking information for salary transfer

7. Educational Background: Academic qualifications and professional certifications

8. Employment History: Previous employment details and references

9. Health Declaration: Basic health information and any relevant medical conditions

10. Employee Declaration: Statement confirming information accuracy and acceptance of terms

What sections are optional to include in a Employee Joining Form?

1. Dependent Information: Details of spouse and children - required if employee will sponsor family members

2. Skills Assessment: Technical skills and competencies - useful for technical or specialized positions

3. Language Proficiency: Language skills assessment - relevant for customer-facing or multilingual roles

4. Transportation Details: Company transport requirements - needed if company provides transportation

5. Accommodation Details: Housing information - required if company provides accommodation

6. Previous UAE Employment: Specific section for those with previous UAE work experience

What schedules should be included in a Employee Joining Form?

1. Required Documents Checklist: List of documents to be submitted with the joining form

2. Employee Code of Conduct: Summary of key company policies and expected behavior

3. Benefits Summary: Detailed breakdown of employee benefits and eligibility

4. Medical Insurance Form: Insurance enrollment form and coverage details

5. Bank Letter Template: Template for salary transfer account opening

6. Declaration Forms: Various statutory and company-specific declaration forms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Free to use

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What is a Employee Joining Form?

What sections should be included in a Employee Joining Form?

What sections are optional to include in a Employee Joining Form?

What schedules should be included in a Employee Joining Form?

Authors

Alex Denne

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