The Employee Contact Information Form is a crucial administrative document used in the United Arab Emirates for collecting and maintaining essential employee data. This form is typically implemented during the onboarding process and updated periodically to ensure accuracy of information. It complies with UAE Federal Decree Law No. 33 of 2021 (UAE Labor Law) and UAE Federal Decree Law No. 45 of 2021 (Data Protection Law), requiring specific employee information to be collected and maintained by employers. The form includes mandatory fields for personal details, contact information, government IDs, and banking details necessary for salary transfer under the Wage Protection System (WPS). It serves as a central repository of employee information for HR administration, emergency contacts, and statutory compliance purposes.
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1. Personal Information: Basic employee details including full legal name, date of birth, nationality, gender, and marital status
2. Contact Details: Primary residence address in UAE, permanent home country address (if applicable), personal mobile number, personal email, emergency contact information
3. Government Issued IDs: Emirates ID number, passport number and expiry, visa number and expiry (for expatriates)
4. Employment Information: Employee ID, department, position, work location, work email, work phone number
5. Banking Information: Bank name, IBAN, account number for salary transfer as per WPS (Wage Protection System) requirements
6. Data Privacy Statement: Statement regarding the collection, use, and protection of personal data in accordance with UAE data protection laws
7. Declaration: Employee declaration confirming accuracy of information and consent for data processing
8. Authentication: Date, employee signature, HR representative signature
1. Additional Contact Preferences: Optional communication preferences and alternative contact methods, used when enhanced communication options are needed
2. Social Media Handles: Professional social media profiles, used when relevant for job role or company communications
3. Professional Licenses: Details of professional certifications and licenses, included for regulated professions or specific roles
4. Vehicle Information: Details of personal vehicle if parking facilities are provided or for company insurance purposes
5. Medical Information: Basic health information and insurance details, included when company provides health benefits
6. Dependent Information: Details of spouse and children, included when company provides family benefits or visa sponsorship
1. Data Processing Consent Form: Detailed consent form for processing personal data in compliance with UAE data protection laws
2. Document Checklist: List of required documents to be submitted along with the contact information form
3. Privacy Policy: Company's detailed privacy policy regarding employee data handling and protection
Relevant legal definitions
Clauses
Personal Information Collection
Data Protection
Consent
Information Update Obligation
Confidentiality
Data Processing
Information Accuracy
Document Verification
Data Storage
Information Access
Third Party Disclosure
Emergency Contact Authorization
Declaration of Truth
Change Notification
Data Retention
Privacy Notice
Data Protection
Consent
Information Update Obligation
Confidentiality
Data Processing
Information Accuracy
Document Verification
Data Storage
Information Access
Third Party Disclosure
Emergency Contact Authorization
Declaration of Truth
Change Notification
Data Retention
Privacy Notice
Relevant Industries
Banking and Financial Services
Healthcare
Technology
Manufacturing
Retail
Construction
Education
Professional Services
Hospitality
Transportation
Energy
Real Estate
Telecommunications
Media
Government
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Payroll
Information Technology
Employee Relations
Training and Development
Relevant Roles
HR Manager
HR Director
HR Administrator
Recruitment Manager
Personnel Officer
Compliance Officer
Legal Counsel
Office Manager
Department Manager
Operations Manager
HR Business Partner
Employee Relations Manager
HRIS Specialist
Payroll Manager
Benefits Administrator
Training Coordinator
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