Invoice For Work Completed Template for Philippines

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Key Requirements PROMPT example:

Invoice For Work Completed

"I need an Invoice For Work Completed for IT consulting services provided to a US-based client, including VAT-zero rating requirements under Philippine law, with payment terms in USD and an equivalent PHP amount for March 2025 services."

What is a Invoice For Work Completed?

An Invoice For Work Completed is a crucial business document used in the Philippines to request payment for services already rendered or work already performed. It must comply with the Bureau of Internal Revenue (BIR) regulations and the National Internal Revenue Code, including specific requirements for format, content, and tax information. This document serves multiple purposes: it acts as a formal payment request, provides proof of services rendered, supports tax reporting requirements, and serves as a legal record of the transaction. The invoice must include essential elements such as TIN numbers, proper business registration details, and VAT information (if applicable), making it valid for both business and tax purposes in the Philippine jurisdiction.

What sections should be included in a Invoice For Work Completed?

1. Invoice Header: Contains BIR-required information including TIN (Tax Identification Number), invoice number, date, and business registration details

2. Billing Information: Complete details of both the service provider and client, including registered business names, addresses, and contact information

3. Work Description: Detailed itemization of completed work with specific descriptions of services rendered

4. Pricing Breakdown: Itemized list of charges, unit prices, quantities, and subtotals for each service or work item

5. Total Amount: Final calculation including subtotal, applicable taxes (VAT if registered), and total amount due in Philippine Peso

6. Payment Terms: Clear statement of payment due date and accepted payment methods

7. Payment Instructions: Banking or payment details for transferring funds

What sections are optional to include in a Invoice For Work Completed?

1. Project Reference: Reference to specific project codes or purchase orders - include when work is part of a larger project

2. VAT Breakdown: Detailed VAT calculations - required only for VAT-registered businesses

3. Discount Information: Details of any applied discounts or special rates - include when discounts are offered

4. Terms and Conditions: Additional terms regarding payment, late fees, or other conditions - include for new clients or complex transactions

5. Previous Balance: Information about any outstanding amounts from previous invoices - include when there are pending payments

What schedules should be included in a Invoice For Work Completed?

1. Time Sheet: Detailed breakdown of hours worked, dates, and specific tasks - attach for time-based billing

2. Work Completion Certificate: Client-signed confirmation of work completion - attach when required by contract or client

3. Material Usage Report: Itemized list of materials used - attach for projects involving material costs

4. Supporting Documents: Additional receipts, permits, or third-party costs - attach when billing for reimbursable expenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Construction

Information Technology

Consulting

Manufacturing

Creative Industries

Engineering

Healthcare

Education

Real Estate

Retail

Wholesale Trade

Transportation

Agriculture

Mining

Relevant Teams

Finance

Accounting

Operations

Administration

Billing

Accounts Receivable

Accounts Payable

Tax

Compliance

Legal

Project Management

Relevant Roles

Accountant

Freelancer

Business Owner

Finance Manager

Billing Coordinator

Project Manager

Account Executive

Tax Specialist

Financial Controller

Operations Manager

Administrative Assistant

Bookkeeper

Chief Financial Officer

Small Business Owner

Independent Contractor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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