The Public Request For Proposal (RFP) is a fundamental document in South African public procurement processes, used when government entities seek to acquire goods, services, or works through competitive bidding. It serves as the primary mechanism for ensuring compliance with Section 217 of the Constitution, which mandates that public procurement be fair, equitable, transparent, competitive, and cost-effective. The document must incorporate specific requirements from the Public Finance Management Act, Preferential Procurement Policy Framework Act, and B-BBEE legislation, making it distinct from private sector RFPs. This document type is particularly crucial for high-value procurements and complex projects where technical capability, price, and transformation objectives need to be carefully balanced. It includes detailed evaluation methodologies, often using the 80/20 or 90/10 preference point system as prescribed by the PPPFA.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. 1. Introduction: Overview of the procuring entity and general purpose of the RFP
2. 2. Invitation to Submit Proposals: Formal invitation stating the project title, reference number, and brief scope
3. 3. Instructions to Bidders: Detailed guidelines on proposal preparation, submission requirements, and deadlines
4. 4. Definitions and Interpretation: Key terms used throughout the RFP document
5. 5. Scope of Work: Detailed description of required services, deliverables, and technical specifications
6. 6. Mandatory Requirements: Non-negotiable criteria including registration requirements, certifications, and compliance documents
7. 7. Evaluation Process and Criteria: Detailed explanation of the evaluation methodology, including technical and price scoring as per PPPFA
8. 8. B-BBEE Requirements: Specific requirements and scoring related to B-BBEE compliance
9. 9. Pricing Schedule: Required format for price proposals and cost breakdown
10. 10. Terms and Conditions: General conditions of tender and contract terms
11. 11. Submission Requirements: Format, content, and organization requirements for proposals
12. 12. Contract Duration: Proposed timeframe for the contract and potential extension terms
13. 13. Contact Details: Information for queries and clarifications
1. Site Visit Requirements: Include when physical inspection of facilities or sites is necessary for bid preparation
2. Joint Venture Requirements: Include when joint ventures are permitted or encouraged
3. Local Content Requirements: Include when specific local content thresholds apply as per DTI requirements
4. Insurance Requirements: Include when specific insurance coverage is required for the project
5. Environmental Requirements: Include for projects with significant environmental impact considerations
6. Security Clearance Requirements: Include for projects involving sensitive information or restricted access areas
7. Subcontracting Requirements: Include when specific subcontracting rules or preferences apply
1. Schedule A: Standard Bidding Documents (SBD Forms): Mandatory government procurement forms including SBD 1, 4, 6.1, 8 and 9
2. Schedule B: Technical Specification Details: Detailed technical requirements and specifications
3. Schedule C: Pricing Templates: Standardized formats for price submission
4. Schedule D: Evaluation Criteria Matrix: Detailed breakdown of evaluation points allocation
5. Schedule E: Draft Contract: Proposed contract terms and conditions
6. Schedule F: Reference Project Requirements: Templates for submitting previous experience and references
7. Schedule G: Compliance Documentation Checklist: List of all required compliance documents and certificates
8. Appendix 1: Project Timeline Template: Format for proposed project implementation schedule
9. Appendix 2: CV Templates: Standard format for key personnel CVs
10. Appendix 3: Performance Guarantee Format: Template for required performance guarantees
Relevant legal definitions
Acceptable Bid
Adjudication Committee
B-BBEE
B-BBEE Status Level of Contributor
Bid
Bidder
Broad-Based Black Economic Empowerment
Business Day
Closing Date
Commencement Date
Confidential Information
Contract
Contractor
Deliverables
Evaluation Committee
Functionality
Government
Joint Venture
Local Content
Mandatory Requirements
Non-Firm Prices
Preference Points
Price
Procuring Entity
Project
Proposal
Public Entity
RFP
Services
Site
Specification
Sub-Contract
Successful Bidder
Technical Evaluation
Tender
Terms of Reference
Treasury
VAT
Works
Adjudication Committee
B-BBEE
B-BBEE Status Level of Contributor
Bid
Bidder
Broad-Based Black Economic Empowerment
Business Day
Closing Date
Commencement Date
Confidential Information
Contract
Contractor
Deliverables
Evaluation Committee
Functionality
Government
Joint Venture
Local Content
Mandatory Requirements
Non-Firm Prices
Preference Points
Price
Procuring Entity
Project
Proposal
Public Entity
RFP
Services
Site
Specification
Sub-Contract
Successful Bidder
Technical Evaluation
Tender
Terms of Reference
Treasury
VAT
Works
Clauses
Definitions
Interpretation
Invitation to Bid
Submission Requirements
Eligibility Criteria
Compliance Requirements
B-BBEE Requirements
Local Content
Pricing
Evaluation Criteria
Technical Requirements
Mandatory Documentation
Confidentiality
Intellectual Property
Anti-Corruption
Conflict of Interest
Bid Validity
Performance Security
Insurance
Sub-contracting
Joint Ventures
Contract Terms
Payment Terms
Warranties
Dispute Resolution
Governing Law
Force Majeure
Termination
Environmental Compliance
Health and Safety
Quality Assurance
Reporting Requirements
Risk Allocation
Performance Standards
Site Access
Data Protection
Amendment Procedures
Communication Protocols
Interpretation
Invitation to Bid
Submission Requirements
Eligibility Criteria
Compliance Requirements
B-BBEE Requirements
Local Content
Pricing
Evaluation Criteria
Technical Requirements
Mandatory Documentation
Confidentiality
Intellectual Property
Anti-Corruption
Conflict of Interest
Bid Validity
Performance Security
Insurance
Sub-contracting
Joint Ventures
Contract Terms
Payment Terms
Warranties
Dispute Resolution
Governing Law
Force Majeure
Termination
Environmental Compliance
Health and Safety
Quality Assurance
Reporting Requirements
Risk Allocation
Performance Standards
Site Access
Data Protection
Amendment Procedures
Communication Protocols
Relevant Industries
Government and Public Sector
Infrastructure and Construction
Information Technology
Professional Services
Healthcare
Education
Transportation
Energy
Telecommunications
Environmental Services
Defense and Security
Financial Services
Manufacturing
Agriculture
Relevant Teams
Procurement
Legal
Finance
Compliance
Risk Management
Technical Services
Project Management
Business Development
Bid Office
Supply Chain Management
Contract Administration
Relevant Roles
Procurement Manager
Bid Manager
Supply Chain Director
Chief Financial Officer
Technical Specialist
Legal Counsel
Compliance Officer
Project Manager
Business Development Manager
Tender Coordinator
Contract Manager
Risk Manager
B-BBEE Specialist
Financial Manager
Technical Director
Find the exact document you need
Request For Proposal With Dialogue
A South African procurement document that combines a formal RFP process with structured supplier dialogue phases, ensuring compliance with local procurement legislation.
find out more
Request For Bid Proposal
A South African procurement document that invites competitive bids for goods or services, complying with local procurement laws and B-BBEE requirements.
find out more
Managed IT Services Proposal
A South African law-governed proposal outlining managed IT services terms, conditions, and scope, ensuring compliance with local regulations while defining service delivery parameters.
find out more
Proposal For IT Consulting Services
A South African-compliant proposal document outlining IT consulting services, including scope, methodology, deliverables, and commercial terms.
find out more
Request For Proposal Tender
A South African Request for Proposal (RFP) Tender document that outlines procurement requirements and evaluation criteria while ensuring compliance with national procurement legislation.
find out more
Agency Request For Proposal
A South African compliant request for proposal document used to solicit and evaluate agency services, incorporating local procurement laws and B-BBEE requirements.
find out more
Technical Proposal For (Consultancy)
A South African law-compliant technical proposal outlining consulting services, methodology, and solutions for client requirements.
find out more
Request For Proposal Marketing Services
A South African compliant Request for Proposal (RFP) document used to solicit and evaluate proposals from marketing service providers.
find out more
Request For Proposal (Finance)
A South African financial sector procurement document that outlines requirements and evaluation criteria for potential service providers, compliant with local procurement and financial regulations.
find out more
Request For Proposal Procurement Method
A South African procurement document that governs the submission and evaluation of supplier proposals, ensuring compliance with local procurement laws and regulations.
find out more
Proposal For Quotation
A formal business document used in South Africa that outlines pricing, terms, and conditions for proposed goods or services, complying with local commercial law.
find out more
Proposal For Architectural Services
A South African law-compliant proposal document outlining architectural services, terms, and professional fees for client engagement.
find out more
Managed Services Proposal
A South African law-governed proposal outlining managed services terms, conditions, and scope, incorporating local regulatory requirements and commercial frameworks.
find out more
Request For Proposal (Technology)
A South African legal document used to request detailed proposals for technology solutions, ensuring compliance with local procurement regulations and B-BBEE requirements.
find out more
Request For Proposal Bidding Process
A South African procurement document that guides the competitive bidding process while ensuring compliance with local procurement laws and regulations.
find out more
Payroll Services Proposal
A proposal for payroll services provision in South Africa, outlining services, pricing, and compliance with local employment and tax legislation.
find out more
Strategic Planning Consulting Proposal
A South African law-governed proposal document outlining strategic planning consulting services, including scope, methodology, deliverables, and commercial terms.
find out more
Construction Management Services Proposal
A South African law-governed proposal outlining construction management services terms, scope, and compliance requirements for construction projects.
find out more
Request For Proposal Document
A formal procurement document used in South Africa to solicit detailed proposals from potential suppliers, complying with South African procurement legislation and B-BBEE requirements.
find out more
Rfi Proposal
A South African law-compliant response document to a Request for Information (RFI), detailing company capabilities and proposed solutions while adhering to local procurement regulations.
find out more
Request For Proposal Security Guard Services
A South African law-governed Request for Proposal (RFP) document for procuring professional security guard services, aligned with PSIRA regulations and local procurement laws.
find out more
Proposal For Marketing Services
A South African law-governed proposal document outlining marketing services, terms, and deliverables for potential clients.
find out more
RFP In Contracting
A South African Request for Proposal (RFP) document that solicits detailed proposals from suppliers while ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Request For Proposal Asset Management
A South African procurement document for soliciting asset management services, compliant with local legislation including PFMA and B-BBEE requirements.
find out more
Proposal And Quotation
A South African commercial document outlining product/service offerings with detailed pricing and terms, compliant with local business regulations.
find out more
Formal Request For Proposal
A formal procurement document used in South Africa to solicit detailed proposals from suppliers while ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Request For Proposal Policy
A policy document governing RFP processes for organizations in South Africa, ensuring compliance with local procurement laws and B-BBEE requirements.
find out more
Proposal For Office Space
A formal office space leasing proposal document governed by South African property law, outlining property specifications, terms, and conditions for potential tenants.
find out more
Proposal For Additional Headcount
A formal South African business document for requesting and justifying new staff positions, incorporating local employment law compliance and business requirements.
find out more
Proposal Asking For Sponsorship
A formal sponsorship request document compliant with South African law, outlining sponsorship opportunities, benefits, and terms.
find out more
IT Audit Proposal
A South African law-governed proposal for IT audit services, outlining scope, methodology, terms, and deliverables in compliance with local regulations.
find out more
Request For Proposal For IT Services
A formal procurement document for IT services under South African law, incorporating local regulatory requirements including B-BBEE and POPIA compliance.
find out more
Proposal For Audit Services
A South African regulatory-compliant proposal document outlining audit services, methodology, team structure, and commercial terms for potential audit clients.
find out more
Electrical Bid Proposal
A South African compliant bid proposal for electrical works, including technical specifications, pricing, and regulatory compliance documentation.
find out more
Forensic Audit RFP
A South African law-governed RFP document for soliciting professional forensic audit services, incorporating local regulatory requirements and IRBA standards.
find out more
Request For Proposal Security Assessment
A South African jurisdiction RFP document for soliciting comprehensive security assessment services, incorporating local regulatory requirements and industry standards.
find out more
Engineering Services Proposal
A South African legal document proposing professional engineering services, incorporating local regulatory requirements and industry standards.
find out more
Business Request For Proposal
A formal South African business document requesting detailed proposals from potential suppliers, incorporating local legal requirements including B-BBEE compliance.
find out more
Vulnerability Assessment RFP
South African law-governed RFP template for soliciting vulnerability assessment services, incorporating local cybersecurity and data protection requirements.
find out more
Payroll Outsourcing Proposal
A South African payroll outsourcing proposal detailing services, implementation, pricing, and compliance measures under local legislation.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)