The IT Audit RFP is a crucial document used by organizations in South Africa when seeking professional services for comprehensive information technology audits. This document is essential when organizations need to evaluate and verify their IT systems, processes, and controls against both local and international standards. The RFP template is structured to comply with South African legislation, including POPIA, ECT Act, and procurement regulations, while incorporating necessary elements for thorough IT audit coverage. It's particularly valuable for organizations requiring independent assessment of their IT infrastructure, security posture, and compliance status. The document typically forms part of an organization's governance and compliance framework, helping to ensure transparency and fairness in the procurement of IT audit services while meeting regulatory requirements.
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1. Introduction: Overview of the organization and purpose of the RFP
2. Background: Detailed information about the organization, its IT environment, and the context for the audit
3. Scope of Work: Detailed description of the IT audit requirements, areas to be covered, and expected deliverables
4. Timeline and Milestones: Project schedule, key dates, and delivery milestones
5. Submission Requirements: Instructions for proposal submission, format requirements, and deadline
6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted
7. Terms and Conditions: Legal requirements, confidentiality obligations, and contractual terms
8. Bidder Qualifications: Required qualifications, certifications, and experience
9. Pricing Structure: Requirements for cost breakdown and pricing format
10. Contact Information: Details of the RFP coordinator and process for submitting questions
1. BEE Requirements: Specific Black Economic Empowerment requirements and documentation - include for public sector or large corporate RFPs
2. Security Clearance Requirements: Special security clearance requirements for auditors - include for sensitive or regulated environments
3. Industry-Specific Compliance: Special compliance requirements for specific industries (e.g., financial services, healthcare) - include if applicable
4. Site Visit Requirements: Details about mandatory site visits or facility tours - include for complex IT environments
5. Previous Audit History: Information about previous IT audits and findings - include if relevant for scope determination
6. International Standards Compliance: Specific international standards requirements (e.g., ISO) - include if required
1. Schedule A - Technical Requirements: Detailed technical specifications and audit scope requirements
2. Schedule B - Pricing Template: Standardized format for pricing submission
3. Schedule C - Required Forms: All required forms and declarations including tax clearance, BEE certificates
4. Schedule D - Draft Service Level Agreement: Proposed terms for the service level agreement
5. Appendix 1 - IT Infrastructure Overview: Current IT environment documentation and architecture
6. Appendix 2 - Compliance Requirements: Detailed compliance and regulatory requirements
7. Appendix 3 - Response Templates: Standardized templates for technical and management responses
Relevant legal definitions
Acceptable Use
Audit Scope
Audit Evidence
Authorized Representative
BEE Certificate
Bidder
Business Days
Confidential Information
Contract Period
Control Framework
Critical Systems
Cyber Security
Data Protection Officer
Deliverables
Digital Assets
Effective Date
Evaluation Criteria
Force Majeure
Governance Framework
Information Assets
Information Security
Information Systems
Intellectual Property Rights
IT Infrastructure
Key Personnel
Material Breach
Methodology
Non-Disclosure Agreement
Personal Information
POPIA
Project Plan
Proposal
Quality Assurance
Response Template
Risk Assessment
Service Level Agreement
Service Provider
Submission Deadline
Technical Requirements
Terms of Reference
Third Party
Timeline
User Access Rights
Vulnerability Assessment
Work Product
Audit Scope
Audit Evidence
Authorized Representative
BEE Certificate
Bidder
Business Days
Confidential Information
Contract Period
Control Framework
Critical Systems
Cyber Security
Data Protection Officer
Deliverables
Digital Assets
Effective Date
Evaluation Criteria
Force Majeure
Governance Framework
Information Assets
Information Security
Information Systems
Intellectual Property Rights
IT Infrastructure
Key Personnel
Material Breach
Methodology
Non-Disclosure Agreement
Personal Information
POPIA
Project Plan
Proposal
Quality Assurance
Response Template
Risk Assessment
Service Level Agreement
Service Provider
Submission Deadline
Technical Requirements
Terms of Reference
Third Party
Timeline
User Access Rights
Vulnerability Assessment
Work Product
Clauses
Scope of Services
Confidentiality
Data Protection
Intellectual Property
Professional Indemnity
Service Levels
Performance Standards
Pricing and Payment
Term and Termination
Warranties and Representations
Liability and Indemnification
Force Majeure
Dispute Resolution
Governance
Compliance Requirements
BEE Requirements
Information Security
Access Rights
Audit Rights
Reporting Requirements
Quality Assurance
Risk Management
Personnel Requirements
Subcontracting
Insurance
Notice Requirements
Assignment
Amendment
Governing Law
Entire Agreement
Confidentiality
Data Protection
Intellectual Property
Professional Indemnity
Service Levels
Performance Standards
Pricing and Payment
Term and Termination
Warranties and Representations
Liability and Indemnification
Force Majeure
Dispute Resolution
Governance
Compliance Requirements
BEE Requirements
Information Security
Access Rights
Audit Rights
Reporting Requirements
Quality Assurance
Risk Management
Personnel Requirements
Subcontracting
Insurance
Notice Requirements
Assignment
Amendment
Governing Law
Entire Agreement
Relevant Industries
Financial Services
Healthcare
Government
Telecommunications
Retail
Manufacturing
Education
Mining
Insurance
Banking
Technology
Professional Services
Public Sector
Energy
Transportation
Relevant Teams
Information Technology
Internal Audit
Risk Management
Compliance
Procurement
Legal
Finance
Information Security
IT Governance
Operations
Information Systems
Relevant Roles
Chief Information Officer
IT Director
Compliance Manager
Risk Manager
Procurement Manager
IT Security Manager
Chief Technology Officer
Chief Financial Officer
Internal Audit Manager
IT Governance Manager
Chief Risk Officer
Information Security Officer
IT Operations Manager
Legal Counsel
Procurement Officer
Technology Risk Manager
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