The Evaluation Request For Proposal (RFP) is a crucial procurement document used in South Africa when organizations need to formally solicit proposals for evaluation services. It is particularly relevant when seeking independent assessment of programs, projects, or initiatives that require structured evaluation methodologies. The document must comply with South African procurement legislation, including the PFMA, PPPFA, and B-BBEE requirements, ensuring a fair and transparent selection process. It typically includes detailed scope specifications, evaluation criteria, compliance requirements, and submission guidelines. This type of RFP is commonly used by government departments, private sector organizations, and non-profit entities when seeking professional evaluation services, and it forms the basis for subsequent contractual agreements with the selected service provider.
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1. Introduction: Overview of the requesting organization and the purpose of the RFP
2. Project Overview: High-level description of the evaluation project, its objectives, and expected outcomes
3. Scope of Work: Detailed description of the evaluation requirements, deliverables, and timeframes
4. Submission Requirements: Detailed instructions for proposal submission, including format, deadline, and contact information
5. Evaluation Criteria: Clear description of how proposals will be evaluated, including scoring methodology and weightings
6. Mandatory Requirements: Non-negotiable requirements including B-BBEE compliance, tax clearance, and other regulatory requirements
7. Terms and Conditions: Standard terms governing the RFP process and subsequent contract
8. Timeline: Key dates including briefing sessions, submission deadline, and evaluation period
9. Budget Guidelines: Information about budget constraints and requirements for cost breakdown
10. Contact Information: Details of the contact person for queries and clarifications
1. Pre-qualification Criteria: Specific criteria that bidders must meet to be considered, used when specific expertise or certifications are required
2. Site Visit Requirements: Details of mandatory site visits or briefing sessions, included when physical inspection is necessary
3. International Bidder Requirements: Special requirements for international bidders, included when international submissions are accepted
4. Joint Venture Guidelines: Requirements for joint venture submissions, included when joint ventures are permitted
5. Innovation Section: Section for bidders to propose innovative approaches, included when seeking creative solutions
6. Environmental Requirements: Specific environmental considerations or certifications, included for projects with environmental impact
7. Social Impact Requirements: Requirements related to social impact and community benefit, included for socially sensitive projects
1. Schedule A - Technical Requirements: Detailed technical specifications and requirements
2. Schedule B - Pricing Template: Standardized format for cost breakdown and pricing submission
3. Schedule C - Evaluation Matrix: Detailed scoring criteria and evaluation methodology
4. Schedule D - Required Forms: Standard forms including declaration of interest, tax clearance requirements
5. Schedule E - Draft Contract: Proposed contract terms and conditions
6. Appendix 1 - B-BBEE Requirements: Detailed B-BBEE compliance requirements and forms
7. Appendix 2 - Previous Experience Template: Template for submitting relevant previous experience
8. Appendix 3 - Team Composition Template: Template for providing team structure and CVs
9. Appendix 4 - Reference Check Form: Template for reference information
10. Appendix 5 - Compliance Checklist: Checklist of all required documents and submissions
Relevant legal definitions
Agreement
Applicable Laws
B-BBEE
Bid
Bidder
Confidential Information
Contract
Deliverables
Evaluation Criteria
Evaluation Committee
Evaluation Methodology
Evaluation Period
Evaluation Plan
Evaluation Report
Evaluation Services
Evaluation Team
Force Majeure
Intellectual Property Rights
Issuer
Joint Venture
Material Breach
Parties
PFMA
PPPFA
Preferred Bidder
Project
Proposal
RFP
Request for Proposal
Response
Scope of Work
Service Level Agreement
Service Provider
Services
Site Visit
Submission Deadline
Technical Requirements
Terms of Reference
Timeline
Valid Proposal
Working Day
Applicable Laws
B-BBEE
Bid
Bidder
Confidential Information
Contract
Deliverables
Evaluation Criteria
Evaluation Committee
Evaluation Methodology
Evaluation Period
Evaluation Plan
Evaluation Report
Evaluation Services
Evaluation Team
Force Majeure
Intellectual Property Rights
Issuer
Joint Venture
Material Breach
Parties
PFMA
PPPFA
Preferred Bidder
Project
Proposal
RFP
Request for Proposal
Response
Scope of Work
Service Level Agreement
Service Provider
Services
Site Visit
Submission Deadline
Technical Requirements
Terms of Reference
Timeline
Valid Proposal
Working Day
Clauses
Introduction and Purpose
Scope of Services
Evaluation Requirements
Submission Requirements
Eligibility Criteria
B-BBEE Requirements
Technical Requirements
Financial Requirements
Evaluation Process
Evaluation Criteria
Compliance Requirements
Confidentiality
Intellectual Property
Data Protection
Professional Indemnity
Conflict of Interest
Project Timeline
Payment Terms
Performance Standards
Reporting Requirements
Quality Assurance
Risk Management
Communication Protocols
Amendment Procedures
Termination Rights
Dispute Resolution
Governing Law
Force Majeure
Limitation of Liability
Insurance Requirements
Anti-Corruption
Environmental Compliance
Social Responsibility
Local Content Requirements
Subcontracting
Document Retention
Site Access
Health and Safety
Ethics and Conduct
Warranties and Representations
Scope of Services
Evaluation Requirements
Submission Requirements
Eligibility Criteria
B-BBEE Requirements
Technical Requirements
Financial Requirements
Evaluation Process
Evaluation Criteria
Compliance Requirements
Confidentiality
Intellectual Property
Data Protection
Professional Indemnity
Conflict of Interest
Project Timeline
Payment Terms
Performance Standards
Reporting Requirements
Quality Assurance
Risk Management
Communication Protocols
Amendment Procedures
Termination Rights
Dispute Resolution
Governing Law
Force Majeure
Limitation of Liability
Insurance Requirements
Anti-Corruption
Environmental Compliance
Social Responsibility
Local Content Requirements
Subcontracting
Document Retention
Site Access
Health and Safety
Ethics and Conduct
Warranties and Representations
Relevant Industries
Government and Public Sector
Financial Services
Healthcare
Education
Non-Profit Organizations
Information Technology
Manufacturing
Mining and Resources
Agriculture
Infrastructure Development
Telecommunications
Environmental Services
Research and Development
Professional Services
Relevant Teams
Procurement
Legal
Finance
Project Management Office
Research and Development
Compliance
Risk Management
Technical Services
Quality Assurance
Supply Chain
Contract Management
Relevant Roles
Procurement Manager
Project Manager
Evaluation Specialist
Compliance Officer
Legal Counsel
Program Director
Research Manager
Bid Manager
Contract Administrator
Risk Manager
Technical Director
Finance Manager
Quality Assurance Manager
B-BBEE Specialist
Supply Chain Manager
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