The Cancellation Of Union Membership Letter is a crucial document used in the South African employment context when an employee decides to terminate their union membership. This document must comply with South African labor law, particularly the Labour Relations Act 66 of 1995, which protects workers' rights to join or leave trade unions. The letter serves as formal notice to the union and typically includes the member's personal details, union membership information, clear cancellation statement, and notice period as required by the union's constitution. It may also address the cessation of membership fee deductions and acknowledgment of benefit termination. The document is particularly important in South Africa's highly unionized workforce environment, where proper documentation of such decisions is essential for both legal compliance and record-keeping.
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1. Personal Details: Full name, employee number, ID number, and contact details of the member requesting cancellation
2. Union Details: Name of the trade union and membership number
3. Statement of Cancellation: Clear and unambiguous statement expressing the intention to cancel union membership
4. Notice Period: Specification of the notice period as per union constitution or labor law requirements
5. Date: Effective date of cancellation request and current date of letter
6. Acknowledgment: Request for written confirmation of the cancellation
7. Signature Block: Space for member's signature and date of signing
1. Reason for Cancellation: Optional explanation for leaving the union (include if required by union constitution or if strategic for maintaining professional relationships)
2. Deduction Termination: Specific instruction regarding stopping union fee deductions from salary (include if payroll deductions are in place)
3. Benefits Acknowledgment: Acknowledgment of understanding that union benefits will cease (include if there are specific benefits that need addressing)
4. Previous Correspondence: Reference to any previous communication regarding the cancellation (include if there has been prior discussion or attempts to cancel)
1. Proof of Identity: Copy of ID document or employee card if required by union
2. Membership Card: Copy or original union membership card if required to be returned
3. Previous Correspondence: Copies of any relevant previous communication with the union regarding the cancellation
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