The Cancellation Of Offer Letter By Employer is a crucial document in South African employment practice used when an organization needs to formally withdraw an employment offer that has been previously extended but not yet accepted, or where circumstances necessitate cancellation before employment commences. This document is essential in situations where business circumstances change, requirements for the role are modified, or other valid reasons emerge that make it necessary to withdraw the offer. The letter must be drafted in compliance with South African employment law, including the Labour Relations Act and common law principles regarding contract formation. It should be used promptly when the decision to withdraw is made, and must be crafted carefully to minimize legal risks while maintaining professional standards. The document typically includes reference to the original offer, clear statement of cancellation, legal basis for the withdrawal, and handling of any practical matters that may have arisen during the pre-employment phase.

1. Letterhead and Date: Company letterhead with full contact details and the current date

2. Recipient Details: Full name and address of the candidate who received the original offer

3. Reference Line: Reference to the original offer letter including its date and position offered

4. Subject Line: Clear indication that this is a cancellation of offer letter

5. Main Content - Cancellation Statement: Clear and direct statement of the cancellation of the employment offer

6. Legal Basis: Brief explanation of the legal grounds or business reasons for the cancellation

7. Practical Implications: Address any immediate practical matters such as return of documents or termination of pre-employment processes

8. Closing: Professional closing with appropriate signatory details