New Hire Request Form for Pakistan

New Hire Request Form Template for Pakistan

A comprehensive internal document used in Pakistani organizations to initiate and approve new hiring requests, ensuring compliance with local labor laws and organizational policies. The form facilitates the systematic collection and approval of information regarding new positions or replacements, including job details, business justification, budgetary considerations, and required approvals. It serves as a formal record for audit purposes and helps maintain transparency in the hiring process while adhering to Pakistani employment regulations and corporate governance requirements.

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What is a New Hire Request Form?

The New Hire Request Form is a crucial document in the Pakistani corporate environment, used to initiate and manage the hiring process across organizations. This document is essential when departments need to create new positions or replace existing employees, requiring formal approval before proceeding with recruitment. It must comply with Pakistani labor laws, including the Employment and Service Conditions Act 1965 and relevant provincial regulations. The form captures vital information such as position details, business justification, budgetary impact, and required approvals, serving as a control mechanism for headcount management and budget allocation. It is particularly important in ensuring proper documentation for audit purposes and maintaining standardized hiring practices across the organization.

What sections should be included in a New Hire Request Form?

1. Requesting Department Information: Details of the department making the hiring request, including department name, location, and cost center

2. Position Details: Information about the role including job title, grade/level, reporting relationship, and whether it's a replacement or new position

3. Employment Terms: Specifics about the employment including type (permanent/temporary/contract), proposed start date, and working hours

4. Compensation Package: Proposed salary range, benefits, and any additional allowances as per company policy and minimum wage requirements

5. Budget Information: Confirmation of budgetary allocation and impact on departmental headcount

6. Business Justification: Detailed explanation of why the position is needed and how it aligns with business objectives

7. Job Requirements: Essential qualifications, skills, and experience required for the position

8. Approval Chain: Required signatures from department head, HR, finance, and other relevant authorities

What sections are optional to include in a New Hire Request Form?

1. Replacement Details: To be included when the position is replacing an existing employee, including details of the departing employee and handover requirements

2. Special Requirements: Any special considerations such as security clearances, specialized certifications, or specific work permits needed

3. Resource Planning: To be included for positions requiring significant resource allocation (office space, equipment, etc.)

4. Training Requirements: For positions requiring specific initial training or certification programs

5. Relocation Information: When the position involves relocation or requires consideration of relocation assistance

What schedules should be included in a New Hire Request Form?

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Current department structure showing where the position fits

3. Salary Scale: Applicable salary band and benefits structure as per company policy

4. Required Qualifications Checklist: Checklist of mandatory and preferred qualifications for the position

5. Compliance Checklist: List of required documentation and compliance requirements under Pakistani labor laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Pakistan

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Healthcare

Education

Retail

Telecommunications

Construction

Professional Services

Energy and Utilities

Public Sector

Automotive

Pharmaceuticals

Textile Industry

Agriculture

Relevant Teams

Human Resources

Finance

Legal

Compliance

Operations

Administration

Senior Management

Recruitment

Compensation and Benefits

Internal Audit

Budget Control

Relevant Roles

Human Resources Manager

Finance Manager

Department Director

Line Manager

Budget Controller

Compliance Officer

Recruitment Specialist

HR Business Partner

Chief Financial Officer

Operations Manager

Administrative Manager

Project Manager

Division Head

Department Supervisor

Executive Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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