New Hire Request Form for the United Kingdom

New Hire Request Form Template for England and Wales

A New Hire Request Form is a formal internal document used in England and Wales to initiate and document the recruitment process within an organization. It captures essential information about the proposed position, including business justification, role requirements, compensation details, and necessary approvals. The document ensures compliance with UK employment law while maintaining a standardized approach to recruitment across the organization.

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What is a New Hire Request Form?

The New Hire Request Form is a crucial document in the recruitment process under England and Wales jurisdiction. It serves as the initial formal step in creating a new position or filling a vacancy, requiring various stakeholders to review and approve the business case, budget, and role requirements. This document helps organizations maintain compliance with UK employment legislation while ensuring proper documentation and authorization of hiring decisions. It typically includes details about the position, salary range, reporting structure, and required qualifications, forming the basis for subsequent recruitment activities.

What sections should be included in a New Hire Request Form?

1. Position Details: Job title, department, reporting line, employment type (permanent/temporary)

2. Business Justification: Reason for the hire, business impact, budget confirmation

3. Compensation Details: Proposed salary range, benefits package, grade/level

4. Role Requirements: Essential skills, qualifications, experience requirements

5. Approvals Required: Hiring manager, HR, department head, budget holder signatures

What sections are optional to include in a New Hire Request Form?

1. Additional Screening Requirements: DBS checks, credit checks, specific for regulated roles - to be included for regulated industries or sensitive positions

2. Work Location Details: Remote working arrangements, office location, travel requirements - to be included when flexible working or multiple locations are involved

3. Equipment Requirements: Specific IT or other equipment needed for the role - to be included when special equipment or setup is required

What schedules should be included in a New Hire Request Form?

1. Job Description: Detailed description of role responsibilities and requirements

2. Person Specification: Detailed list of required and desired candidate attributes

3. Department Structure Chart: Visual representation of where role fits in organization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Industries

Employment Rights Act 1996: Primary legislation governing employment rights, including requirements for terms and conditions of employment and written statement of particulars. Fundamental for structuring the basic employment relationship.

Equality Act 2010: Legislation protecting against discrimination based on protected characteristics during hiring process. Ensures fair treatment and consideration of reasonable adjustments for disabilities.

Data Protection Act 2018 and UK GDPR: Regulations governing the collection, processing, and protection of personal data during the hiring process, including candidate privacy rights and data handling requirements.

Immigration, Asylum and Nationality Act 2006: Legislation requiring employers to verify candidates' right to work in the UK, including necessary documentation checks and verification procedures.

National Minimum Wage Act 1998: Law establishing minimum wage requirements and age-related pay considerations that must be factored into salary offerings and employment terms.

Working Time Regulations 1998: Regulations governing working hours, rest periods, and breaks that need to be considered when establishing employment terms and conditions.

Health and Safety at Work Act 1974: Legislation establishing basic health and safety requirements for employment, including specific considerations for particular roles or work environments.

Rehabilitation of Offenders Act 1974: Law governing the handling of criminal record information and spent convictions in the recruitment process, including DBS check requirements.

Agency Workers Regulations 2010: Regulations protecting agency workers' rights and establishing requirements for businesses using recruitment agencies in their hiring process.

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation concerning union membership rights and related considerations that may need to be addressed in employment documentation.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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