Employment Form Template for England and Wales

An Employment Form captures essential details when someone starts a new job in England and Wales. It typically includes the worker's personal information, tax status, right to work documentation, and emergency contacts - creating the foundation for payroll setup and legal compliance.

Employers use these forms to meet HMRC requirements, follow employment law guidelines, and maintain accurate staff records. The form helps process everything from National Insurance contributions to workplace pension schemes, while protecting both the business and employee by documenting key terms of employment from day one, as required by UK employment legislation.

Use an Employment Form immediately when hiring new staff members in England and Wales. This form needs completing on or before the employee's first day, capturing their essential details for payroll, tax, and legal compliance purposes. It's particularly important when onboarding full-time, part-time, or temporary workers who will be on your company's payroll.

The form becomes vital during key moments: setting up new employees in your HR system, registering workers with HMRC, enrolling staff in workplace pension schemes, and establishing emergency contact protocols. It also helps create clear records for future reference, especially during tax audits or employment disputes.

• Employment Offer Letter: Initial document outlining job terms, salary, and conditions before employment begins
• Staff Confirmation Letter: Confirms successful completion of probation and permanent employment status
• Staff Verification Letter: Validates current employment status for external parties like banks or landlords
• Letter Verifying Employment: Details employment history and current position for official purposes
• Termination Of Appointment Letter: Formally ends employment relationship, stating final working day and exit terms

• HR Managers: Responsible for creating and maintaining Employment Forms, ensuring they comply with UK employment law and company policies
• New Employees: Complete and sign the forms, providing personal details, tax information, and right-to-work documentation
• Payroll Teams: Use the information to set up salary payments, tax codes, and pension contributions
• Line Managers: Review and verify employment details, working hours, and job specifications
• Legal Teams: Ensure forms meet current employment legislation and protect the company's interests
• HMRC Officials: May audit these forms during tax investigations or compliance checks

• Personal Details: Gather employee's full name, address, date of birth, and National Insurance number
• Right to Work: Collect and verify relevant immigration documents or UK passport details
• Tax Information: Obtain P45 from previous employer or prepare P46 if unavailable
• Job Specifics: Document role title, department, start date, and salary details
• Contact Information: Record emergency contacts and next of kin details
• Banking Details: Secure bank account information for salary payments
• Document Review: Use our platform to generate a legally compliant form that includes all mandatory elements

• Personal Information: Full legal name, address, contact details, and National Insurance number
• Employment Terms: Job title, start date, workplace location, and working hours
• Compensation Details: Salary, payment frequency, and any benefits offered
• Data Protection: GDPR compliance statement and data handling permissions
• Right to Work: Immigration status verification and document references
• Declaration Section: Employee confirmation of accurate information provision
• Signature Fields: Spaces for both employer and employee signatures with dates
• Legal Compliance: Our platform ensures all these elements are properly included and formatted

An Employment Form differs significantly from an Employment Contract. While both documents are part of the employment relationship, they serve distinct purposes in UK employment law.

• Purpose and Timing: Employment Forms collect essential information at the start of employment, while Employment Contracts establish legally binding terms and conditions throughout the relationship
• Legal Weight: Forms are administrative tools for data collection, while Contracts create enforceable obligations between parties
• Content Scope: Forms focus on personal details, tax information, and emergency contacts, while Contracts cover duties, rights, benefits, and termination terms
• Flexibility: Forms can be updated as employee details change, while Contracts typically require formal amendments agreed by both parties
• Usage Context: Forms support internal HR processes and compliance, while Contracts define the legal framework of employment