Employment Application Form for the United Kingdom

Employment Application Form Template for England and Wales

An Employment Application Form is a standardized document used in England and Wales for gathering essential information from job applicants. It collects personal details, employment history, educational background, and other relevant information in compliance with UK employment law, data protection regulations, and equality legislation. The form serves as an initial screening tool and creates a consistent basis for evaluating candidates while ensuring legal compliance in the recruitment process.

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What is a Employment Application Form?

The Employment Application Form is a crucial document in the recruitment process under English and Welsh law. It provides a structured method for collecting candidate information while ensuring compliance with UK employment legislation, including the Equality Act 2010 and Data Protection Act 2018. The form typically includes sections for personal information, work history, education, and references, while avoiding discriminatory questions and maintaining data protection principles. It serves as the first formal point of contact between potential employers and candidates, forming the basis for the selection process.

What sections should be included in a Employment Application Form?

1. Personal Information: Basic contact details including name, address, contact numbers, email address, and other essential personal information

2. Right to Work: Immigration status verification, work eligibility confirmation, and relevant documentation requirements

3. Education History: Academic qualifications, professional certifications, and relevant training history

4. Employment History: Previous work experience, employer details, job responsibilities, and dates of employment

5. Privacy Notice: Information about how personal data will be collected, processed, stored, and retained in compliance with UK GDPR

6. Declaration: Confirmation of truth and accuracy of provided information, including signature and date

What sections are optional to include in a Employment Application Form?

1. Equal Opportunities Monitoring: Optional demographic information collection for diversity monitoring purposes, typically collected separately from main application

2. Health Declaration: Disclosure of relevant medical conditions or disabilities that may affect job performance or require reasonable adjustments

3. Professional Memberships: Details of professional body affiliations, registrations, and certifications relevant to the role

What schedules should be included in a Employment Application Form?

1. Equal Opportunities Form: Separate form for collecting diversity monitoring information in compliance with Equality Act 2010

2. Medical Questionnaire: Detailed health information questionnaire for roles with specific health and safety requirements

3. Reference Request Forms: Standard templates for requesting and collecting employment references from previous employers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Clauses
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing personal data collection, processing, and storage in employment applications. Requires clear privacy notices, lawful basis for data processing, and appropriate data retention policies.

Equality Act 2010: Prohibits discrimination based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation). Influences what questions can be legally asked in application forms.

Rehabilitation of Offenders Act 1974: Regulates how and when questions about criminal convictions can be asked, and determines when spent convictions need not be disclosed by applicants.

Immigration, Asylum and Nationality Act 2006: Requires employers to verify candidates' right to work in the UK. Determines what documentation and information can be requested regarding immigration status.

Modern Slavery Act 2015: May affect questions about previous employment and right to work, particularly regarding prevention of forced labor and human trafficking.

Human Rights Act 1998: Impacts privacy considerations and personal information handling in the application process, ensuring respect for private and family life.

Health and Safety at Work Act 1974: Influences questions about medical conditions or disabilities that could affect workplace safety, while balancing against discrimination law.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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