Job Requisition Form for the United Kingdom

Job Requisition Form Template for England and Wales

A Job Requisition Form is a formal document used in England and Wales to initiate the hiring process for a new or replacement position within an organization. It captures essential information about the role, including position details, requirements, compensation, and necessary approvals, while ensuring compliance with UK employment law, equality legislation, and data protection requirements. The document serves as both an authorization request and a foundation for the subsequent recruitment process.

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What is a Job Requisition Form?

The Job Requisition Form is a critical document in the recruitment process under English and Welsh law, designed to formalize and standardize the hiring request procedure. It is typically used when departments need to create new positions or replace departing employees, requiring formal approval before recruitment can begin. The form ensures compliance with UK employment legislation, including the Equality Act 2010 and Data Protection Act 2018, while capturing crucial information about the position's requirements, budget implications, and business justification. It serves as an audit trail for hiring decisions and helps organizations maintain consistent hiring practices.

What sections should be included in a Job Requisition Form?

1. Requisition Details: Basic information including requisition number, date, department, and hiring manager

2. Position Information: Job title, grade/level, employment type, and reporting relationship

3. Job Requirements: Essential qualifications, experience, and skills required for the role

4. Compensation Details: Salary range, benefits, and other remuneration information

5. Working Arrangements: Location, hours, flexibility options, and any special working conditions

What sections are optional to include in a Job Requisition Form?

1. Budget Authorization: Financial approval details, used when new positions are being created

2. Recruitment Timeline: Expected hiring dates and milestones, used for urgent or time-sensitive roles

3. Special Requirements: Additional criteria such as security clearance or professional memberships, used when applicable

What schedules should be included in a Job Requisition Form?

1. Job Description: Detailed description of responsibilities and requirements

2. Person Specification: Detailed breakdown of required and desired candidate attributes

3. Organization Chart: Team structure showing where the role fits, if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
Clauses
Industries

Equality Act 2010: Primary legislation ensuring non-discrimination in job requirements based on protected characteristics. Guides the language and presentation of job criteria to prevent both direct and indirect discrimination.

Data Protection Act 2018 and UK GDPR: Legislation governing the collection and processing of personal information from job candidates, including requirements for privacy notices and proper data handling procedures.

Employment Rights Act 1996: Core employment legislation that influences how job details and terms of employment must be presented, including requirements for employment particulars.

National Minimum Wage Act 1998: Legislation ensuring that salary offerings comply with statutory minimum wage requirements, affecting how salary ranges are specified in job requisitions.

Working Time Regulations 1998: Regulations governing working hours and holiday entitlements, which must be reflected in job specifications and employment terms.

Immigration, Asylum and Nationality Act 2006: Legislation requiring right to work checks and affecting qualification requirements for roles, particularly important for recruitment compliance.

Rehabilitation of Offenders Act 1974: Legislation governing the disclosure of criminal records and affecting how background checks are specified in recruitment documentation.

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation affecting collective agreements and employment terms, which may influence job requisition content in unionized environments.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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