New Employment Application Form for the United Kingdom

New Employment Application Form Template for England and Wales

An Employment Application Form is a standardized document used in England and Wales for collecting relevant information from job applicants during the recruitment process. It ensures compliance with UK employment law, data protection regulations, and equality legislation while gathering necessary details about candidates' qualifications, experience, and eligibility to work. The form serves as an initial screening tool and creates a documented record of the application process.

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What is a New Employment Application Form?

The New Employment Application Form is a essential recruitment tool designed for use in England and Wales, helping organizations gather consistent and compliant information from job applicants. It includes sections for personal details, work history, qualifications, and right to work verification, while ensuring compliance with the UK GDPR, Equality Act 2010, and other relevant legislation. This document is typically the first formal point of contact between potential employers and candidates, serving as both a data collection tool and a legal record of the application process.

What sections should be included in a New Employment Application Form?

1. Personal Information: Basic contact details including name, address, contact numbers, email address

2. Right to Work: Immigration status and work eligibility confirmation sections as required by Immigration, Asylum and Nationality Act 2006

3. Education History: Academic qualifications, professional certifications, and relevant training

4. Employment History: Previous work experience, including company names, dates, positions held, and responsibilities

5. References: Contact details for professional references

6. Privacy Notice: GDPR-compliant information about how personal data will be collected, processed, stored and shared

7. Declaration: Confirmation of truth and accuracy of provided information, including signature and date

What sections are optional to include in a New Employment Application Form?

1. Equal Opportunities Monitoring: Optional diversity monitoring form collecting data on protected characteristics (should be separate and detachable from main application)

2. Health Questionnaire: Medical information relevant to the specific role requirements (only to be included when specific health requirements exist for the role)

3. Criminal Record Declaration: Section for disclosure of unspent convictions as per Rehabilitation of Offenders Act 1974 (only for relevant positions)

What schedules should be included in a New Employment Application Form?

1. Right to Work Checklist: List of acceptable documents proving eligibility to work in the UK

2. Job Description: Detailed description of the role being applied for, including responsibilities and requirements

3. Privacy Policy: Detailed information about data protection practices and applicant rights under UK GDPR

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Industries

UK GDPR and Data Protection Act 2018: Key legislation governing how personal information must be collected, processed, and stored during the recruitment process. Requires clear privacy notices, proper consent mechanisms, and secure data handling procedures.

Equality Act 2010: Prevents discrimination based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation). Affects what questions can be asked in the application form.

Rehabilitation of Offenders Act 1974: Governs how and when questions about criminal convictions can be asked, and determines when spent convictions need not be disclosed by applicants.

Immigration, Asylum and Nationality Act 2006: Sets requirements regarding right to work in the UK and specifies what documentation is needed to prove eligibility to work. Affects what immigration-related questions can be included.

Human Rights Act 1998: Ensures respect for private life and influences what personal information can be requested in employment applications. Must be considered when designing intrusive or personal questions.

Equality and Human Rights Commission Code of Practice: Provides guidance on non-discriminatory recruitment practices and proper procedures for fair and legal hiring processes.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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