New Hire Request Form for Ireland

New Hire Request Form Template for Ireland

A standardized internal document used in Irish organizations to initiate and authorize the recruitment of new employees. This form ensures compliance with Irish employment law while capturing all necessary information for the hiring process, including position details, budgetary requirements, and resource planning. It serves as the formal documentation for workforce expansion requests and helps maintain consistent hiring practices across the organization while adhering to Irish employment legislation and data protection requirements.

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What is a New Hire Request Form?

The New Hire Request Form is a fundamental document in the Irish employment context, serving as the initial step in the recruitment process. It is used whenever a department needs to create a new position or fill a vacancy, requiring formal authorization before recruitment can commence. The form captures essential information needed for compliance with Irish employment law, including position details, salary range, working arrangements, and resource requirements. It helps organizations maintain controlled growth, ensure proper budgeting, and create an audit trail for hiring decisions. The document typically requires multiple levels of approval and helps coordinate various departments involved in the onboarding process, from HR to IT and Finance.

What sections should be included in a New Hire Request Form?

1. Hiring Manager Information: Details of the requesting manager, including name, department, and contact information

2. Position Details: Information about the role, including job title, department, reporting line, and employment type (permanent/temporary/contract)

3. Compensation Details: Proposed salary range, benefits package, bonus eligibility, and any other financial terms

4. Job Requirements: Essential qualifications, skills, experience, and any mandatory certifications

5. Working Arrangements: Proposed start date, working hours, location (office/hybrid/remote), and any shift patterns

6. Budgetary Approval: Confirmation of budget allocation and cost center information

7. Recruitment Channel: Preferred recruitment method (internal/external/both) and advertising requirements

8. Equipment Requirements: IT equipment, software licenses, and other tools needed for the role

What sections are optional to include in a New Hire Request Form?

1. Work Permit Requirements: To be included when position may be open to non-EEA candidates requiring employment permits

2. Relocation Package: Details of any relocation assistance offered, used when position involves relocating candidates

3. Professional Membership Requirements: For roles requiring specific professional memberships or registrations

4. Training Requirements: Specific training needs or certifications that must be completed upon hiring

5. Language Requirements: When specific language skills are necessary for the role

6. Security Clearance: For positions requiring specific security clearances or background checks

What schedules should be included in a New Hire Request Form?

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Shows where the position fits within the team/department structure

3. Salary Scale: Applicable salary bands and progression criteria

4. Required Qualifications Checklist: Checklist of mandatory and desired qualifications for the role

5. Equipment Specification List: Detailed list of all equipment and access requirements for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Free to use

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Human Resources Manager

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Recruitment Services Agreement

An Irish law-governed agreement setting out terms for recruitment agency services, including service scope, fees, and compliance requirements.

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What is a New Hire Request Form?

What sections should be included in a New Hire Request Form?

What sections are optional to include in a New Hire Request Form?

What schedules should be included in a New Hire Request Form?

Authors

Alex Denne

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