Employment Details Form for Ireland

Employment Details Form Template for Ireland

An Employment Details Form is a mandatory legal document under Irish employment law that must be provided to employees within 5 days of commencing employment. The document outlines the essential terms and conditions of employment as required by the Terms of Employment (Information) Acts 1994-2014 and the Employment (Miscellaneous Provisions) Act 2018. It includes crucial information such as employer and employee details, job specifications, working hours, remuneration, leave entitlements, and other mandatory employment terms. This document serves as a fundamental reference point for both employer and employee throughout the employment relationship and helps ensure compliance with Irish employment legislation.

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What is a Employment Details Form?

The Employment Details Form is a crucial document required under Irish employment law that formalizes the employment relationship between employer and employee. It must be provided within 5 days of employment commencement, in accordance with the Terms of Employment (Information) Acts 1994-2014 and the Employment (Miscellaneous Provisions) Act 2018. The form serves multiple purposes: it ensures legal compliance, provides clarity on employment terms, protects both parties' interests, and serves as a reference point for the duration of employment. The document includes essential information such as work arrangements, pay, benefits, and other terms of employment. It's particularly important as failure to provide this documentation within the specified timeframe can result in legal penalties for the employer.

What sections should be included in a Employment Details Form?

1. Employer Details: Full legal name, address, and registered details of the employer

2. Employee Details: Full name, address, and PPS number of the employee

3. Job Details: Job title, nature/description of the work, and start date of employment

4. Workplace Location: Principal place of work and any mobility clauses

5. Working Hours: Normal working hours, days of work, and rest periods as per the Organisation of Working Time Act

6. Remuneration: Rate of pay, payment intervals, method of calculation, and payment method

7. Leave Entitlements: Annual leave and public holiday entitlements

8. Notice Requirements: Notice periods for termination by either party

9. Collective Agreements: Details of any collective agreements that affect terms of employment

10. Pension and Benefits: Details of any pension schemes and other benefits provided

What sections are optional to include in a Employment Details Form?

1. Probationary Period: Include when the employment is subject to a probationary period, specifying duration and terms

2. Confidentiality: Include for roles involving access to sensitive information or trade secrets

3. Intellectual Property: Include for roles involving creative work, development, or innovation

4. Remote Working: Include when the role involves remote or hybrid working arrangements

5. Commission Structure: Include for sales roles or positions with performance-based pay

6. Company Car/Equipment: Include when providing company vehicles or significant equipment

7. International Travel: Include for roles requiring regular international travel

8. Training Requirements: Include when specific training or qualifications are required for the role

What schedules should be included in a Employment Details Form?

1. Schedule 1 - Job Description: Detailed description of role responsibilities and requirements

2. Schedule 2 - Benefits Summary: Comprehensive list of all benefits and entitlements

3. Schedule 3 - Company Policies: Key company policies that form part of the employment terms

4. Appendix A - Grievance Procedures: Details of the company's grievance handling procedures

5. Appendix B - Disciplinary Procedures: Overview of the company's disciplinary procedures and processes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Ireland

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Agriculture

Media and Entertainment

Public Sector

Non-Profit

Energy

Telecommunications

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Compliance

Recruitment

Employee Relations

Payroll

Personnel Management

Relevant Roles

CEO

HR Manager

Finance Director

Software Engineer

Sales Representative

Marketing Manager

Office Administrator

Production Manager

Customer Service Representative

Project Manager

Research Scientist

Legal Counsel

Operations Manager

Account Manager

Maintenance Technician

Department Head

Executive Assistant

Business Analyst

General Manager

Entry Level Employee

Industries
Terms of Employment (Information) Acts 1994-2014: Requires employers to provide employees with a written statement of their terms of employment within 5 days of starting work. Specifies the essential information that must be included in the employment details.
Employment (Miscellaneous Provisions) Act 2018: Requires employers to provide core terms of employment within 5 days of starting employment and introduces regulations regarding zero-hour contracts and minimum payment provisions.
General Data Protection Regulation (GDPR) and Data Protection Act 2018: Governs the collection, processing, and storage of personal data, requiring transparency and lawful basis for processing employee information.
Employment Equality Acts 1998-2015: Prohibits discrimination in employment on nine grounds and ensures equal treatment in the workplace. Must be considered when drafting forms to avoid discriminatory questions or terms.
National Minimum Wage Act 2000: Sets out the minimum wage requirements that must be reflected in any employment terms and payment provisions.
Organisation of Working Time Act 1997: Regulates working hours, breaks, and leave entitlements that need to be specified in employment documentation.
Payment of Wages Act 1991: Governs how wages are to be paid and what deductions can be made, which must be reflected in employment documentation.
Safety, Health and Welfare at Work Act 2005: Outlines employer and employee obligations regarding workplace safety, which may need to be referenced in employment documentation.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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