Employee New Hire Form for Ireland

Employee New Hire Form Template for Ireland

This comprehensive new hire documentation package complies with Irish employment law and EU regulations, specifically designed for use in Ireland. It includes the primary employment contract and all necessary onboarding forms required under the Terms of Employment (Information) Acts 1994-2014 and related legislation. The package ensures compliance with statutory requirements for documenting the employment relationship, including terms and conditions, personal information collection, tax declarations, and various policy acknowledgments. It incorporates GDPR-compliant data protection notices and all mandatory disclosures required under Irish employment law.

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What is a Employee New Hire Form?

Employee New Hire Forms are essential documents required at the commencement of any employment relationship in Ireland. This documentation package is designed to be used when onboarding new employees, ensuring compliance with Irish employment law, including the Terms of Employment (Information) Acts 1994-2014 and EU regulations such as GDPR. It contains all necessary forms and contracts that must be completed within the first five days of employment, including the main employment contract, personal information forms, tax declarations, and policy acknowledgments. The package is structured to facilitate efficient onboarding while ensuring all legal requirements are met and proper records are maintained for both employer and employee protection.

What sections should be included in a Employee New Hire Form?

1. Employee Information Form: Basic personal details, contact information, emergency contacts, and PPS number

2. Main Employment Contract: The primary contract containing terms and conditions of employment

3. Tax Declaration Forms: Required tax forms including Revenue's Tax Credit Certificate

4. Bank Details Form: For salary payment processing and direct deposit setup

5. Data Protection Notice: GDPR-compliant information about how personal data will be processed

6. Health and Safety Declaration: Acknowledgment of workplace safety policies and procedures

7. Code of Conduct Acknowledgment: Confirmation of receiving and agreeing to company code of conduct

8. IT Acceptable Use Policy: Guidelines for use of company IT systems and resources

What sections are optional to include in a Employee New Hire Form?

1. Probationary Period Agreement: Used when implementing a probationary period for new employees

2. Remote Work Agreement: Required for employees who will work remotely full or part-time

3. Company Car Documentation: Necessary when providing a company vehicle to the employee

4. Share Option Scheme Forms: Required for employees eligible for company share options

5. Professional Membership Declaration: For roles requiring professional qualifications or memberships

6. Relocation Package Agreement: Used when providing relocation assistance to new employees

7. Commission Structure Agreement: For sales roles or positions with commission-based compensation

8. Non-Compete Agreement: Used for senior positions or roles with access to sensitive information

What schedules should be included in a Employee New Hire Form?

1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and reporting structure

2. Schedule 2 - Compensation and Benefits: Detailed breakdown of salary, benefits, and any variable compensation

3. Schedule 3 - Working Hours and Leave: Specific working patterns, overtime policies, and leave entitlements

4. Schedule 4 - Company Policies: Key company policies including disciplinary procedures and grievance process

5. Appendix A - Employee Handbook: Reference to company handbook with detailed policies and procedures

6. Appendix B - Benefits Summary: Detailed information about all available employee benefits

7. Appendix C - Pension Scheme Details: Information about company pension scheme and enrollment process

8. Appendix D - Training Requirements: Mandatory training requirements and development opportunities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Ireland

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Media and Entertainment

Energy

Agriculture

Telecommunications

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Payroll

Compliance

Operations

Information Technology

Administration

Relevant Roles

Chief Executive Officer

Human Resources Director

Finance Manager

Software Developer

Sales Representative

Marketing Manager

Operations Director

Administrative Assistant

Project Manager

Customer Service Representative

Legal Counsel

Research Scientist

Production Supervisor

Business Analyst

Account Manager

Department Head

General Manager

Technical Support Specialist

Product Manager

Executive Assistant

Industries
Terms of Employment (Information) Acts 1994-2014: Requires employers to provide employees with a written statement of their terms of employment within 5 days of starting work, including specific details about pay, working hours, and other conditions
Organisation of Working Time Act 1997: Regulates working hours, rest periods, annual leave and public holidays - essential information for new hire documentation
National Minimum Wage Act 2000: Sets out minimum pay rates and must be referenced in employment contracts if applicable
General Data Protection Regulation (GDPR) and Data Protection Act 2018: Governs the collection and processing of personal data, crucial for new hire forms and employee records
Employment Equality Acts 1998-2015: Prohibits discrimination in employment on nine grounds and must be reflected in employment policies
Safety, Health and Welfare at Work Act 2005: Outlines employer and employee obligations regarding workplace safety, which should be referenced in employment documentation
Protected Disclosures Act 2014: Provides protection for whistleblowers - relevant for workplace policies that should be included in new hire documentation
Industrial Relations Acts 1946-2015: Governs industrial relations and dispute resolution procedures that may need to be referenced in employment contracts
Payment of Wages Act 1991: Regulates how and when wages must be paid, which needs to be specified in employment contracts
Workplace Relations Act 2015: Establishes the framework for resolving workplace disputes and should be referenced in grievance procedures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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