Hiring Form for Ireland

Hiring Form Template for Ireland

This document serves as a standardized hiring form compliant with Irish employment law, particularly the Terms of Employment (Information) Acts 1994-2014. It provides a comprehensive framework for documenting the employment relationship between an employer and employee in Ireland, ensuring all mandatory employment terms and conditions are properly documented. The form incorporates requirements from various Irish employment legislation, including data protection under GDPR, equality provisions, and workplace rights, while providing flexibility to accommodate different types of employment arrangements and sector-specific requirements.

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What is a Hiring Form?

The Hiring Form is a essential document used in Ireland to formalize employment relationships and ensure compliance with local employment laws. It must be provided to employees within specified timeframes as per the Terms of Employment (Information) Acts 1994-2014, with core terms provided within 5 days and remaining terms within 2 months of employment commencement. The document includes mandatory information such as work location, hours, remuneration, and leave entitlements, while also incorporating GDPR compliance for personal data handling. This Hiring Form serves as both a legal requirement and a practical tool for establishing clear employment terms, protecting both employer and employee interests, and ensuring transparency in the employment relationship.

What sections should be included in a Hiring Form?

1. Personal Information: Employee's full name, address, and contact details as required for official records

2. Position Details: Job title, department, reporting relationship, and brief description of duties

3. Start Date and Duration: Commencement date of employment and whether the contract is permanent, fixed-term, or specified purpose

4. Work Location: Primary workplace location and any mobility clauses

5. Hours of Work: Standard working hours, days of work, and break entitlements as per Organisation of Working Time Act

6. Remuneration: Salary/wage rate, payment intervals, payment method, and any additional benefits

7. Leave Entitlements: Annual leave, public holidays, and other leave entitlements

8. Notice Period: Required notice periods for termination by either party

9. Probation Period: Duration and terms of probationary period

10. Confidentiality: Terms regarding confidential information and intellectual property

11. Data Protection: GDPR-compliant clause regarding processing of personal data

12. Governing Law: Confirmation that the agreement is governed by Irish law

What sections are optional to include in a Hiring Form?

1. Collective Agreements: Reference to any applicable collective agreements - include if workplace has union representation

2. Company Policies: Reference to specific company policies - include for larger organizations with established policy frameworks

3. Pension Scheme: Details of pension arrangements - include if company offers pension benefits

4. Commission Structure: Details of commission or performance-related pay - include for sales or performance-bonus positions

5. Remote Working: Specific terms for remote or hybrid working arrangements - include if position offers flexible working location

6. Training Requirements: Mandatory training or certification requirements - include for regulated positions or specialized roles

7. Non-Compete Clause: Restrictions on post-employment activities - include for senior positions or roles with access to sensitive information

8. International Travel: Terms regarding international travel requirements - include if position involves travel

What schedules should be included in a Hiring Form?

1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and requirements

2. Schedule 2 - Benefits Package: Detailed breakdown of all benefits and entitlements

3. Schedule 3 - Company Policies: Key company policies that form part of the employment terms

4. Appendix A - Personal Data Processing: Detailed information about how personal data will be collected, processed, and stored

5. Appendix B - Health and Safety Statement: Summary of relevant health and safety policies and procedures

6. Appendix C - IT and Communications Policy: Guidelines for use of company IT systems and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Ireland

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Agriculture

Transport and Logistics

Media and Entertainment

Public Sector

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Administration

Production

Quality Assurance

Compliance

Procurement

Facilities

Relevant Roles

Chief Executive Officer

Director

Manager

Supervisor

Coordinator

Specialist

Analyst

Administrator

Assistant

Officer

Developer

Engineer

Consultant

Representative

Technician

Associate

Executive

Operator

Professional

Entry-level Employee

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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