The Commercial Pro Forma Invoice is an essential document in Pakistani international trade, serving as a preliminary bill of sale and quotation before the actual transaction takes place. It is primarily used when businesses need to declare the value of goods for customs purposes, when buyers need to obtain import licenses or establish letters of credit, or when sellers need to demonstrate pricing and terms for potential international buyers. The document must align with Pakistani trade laws, including the Customs Act 1969 and Sales Tax Act 1990, while also meeting international trade standards. It typically contains comprehensive information about the seller, buyer, goods, pricing, shipping terms, and payment conditions, making it a crucial tool for facilitating cross-border transactions and ensuring smooth customs clearance.
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1. Seller Information: Complete details of the selling company including name, address, tax registration numbers, and contact information
2. Buyer Information: Complete details of the buying company including name, address, and contact information
3. Invoice Details: Pro forma invoice number, date, and validity period
4. Product Details: Detailed description of goods, quantities, unit prices, and total amounts
5. Payment Terms: Specified payment conditions, method of payment, and banking details
6. Shipping Terms: Delivery terms, Incoterms, shipping method, and estimated delivery date
7. Total Amount: Subtotal, applicable taxes, shipping costs, and final total amount
8. Declaration: Standard declaration stating this is a pro forma invoice and not a demand for payment
1. Country of Origin: Required when goods are manufactured in a different country than the selling company's location
2. HS Codes: Harmonized System codes for product classification, required for international shipments
3. Special Instructions: Any specific handling, packaging, or shipping instructions
4. Currency Exchange Details: Include when transaction involves multiple currencies
5. Export License Information: Required when goods need special export permissions or licenses
6. Certificate Requirements: List of required certificates like Certificate of Origin, needed for specific types of goods
1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of complex products
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Price Breakdown: Detailed cost structure including base price, taxes, duties, and other charges
4. Required Certificates: Copies of necessary certificates, permits, or licenses
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