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Attendance Agreement Form

Attendance Agreement Form Template for Philippines

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Key Requirements PROMPT example:

Attendance Agreement Form

"I need an Attendance Agreement Form for our manufacturing facility in Manila, compliant with Philippine labor laws, that covers three rotating shifts and includes specific provisions for overtime tracking and biometric attendance monitoring, to be implemented by March 2025."

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Document background
The Attendance Agreement Form serves as a crucial document in Philippine employment relationships, establishing clear guidelines and mutual understanding between employers and employees regarding attendance requirements and time-keeping procedures. This agreement is particularly important in the Philippine context, where strict compliance with the Labor Code and DOLE regulations regarding working hours and attendance documentation is required. The document is typically implemented at the start of employment or when updating company policies, and includes comprehensive details about working hours, attendance recording methods, leave policies, and consequences of non-compliance. It's designed to protect both employer and employee interests while ensuring alignment with Philippine labor laws and regulations.
Suggested Sections

1. Parties: Identification of the employer and employee, including complete legal names and addresses

2. Background: Brief context explaining the purpose of the agreement and its relation to employment

3. Definitions: Clear definitions of key terms used in the agreement (e.g., tardiness, absence, early departure, working hours)

4. Working Hours: Specification of regular working hours, shifts, and work schedule

5. Attendance Requirements: Detailed requirements for attendance, including time-in and time-out procedures

6. Time Recording Procedures: Methods and systems used for recording attendance and time-keeping

7. Notification Procedures: Process for notifying absence, tardiness, or early departure

8. Leave Policies: Overview of how leaves affect attendance and recording

9. Non-Compliance Consequences: Clear outline of consequences for attendance violations

10. Grievance Procedure: Process for addressing attendance-related disputes or concerns

11. Duration and Amendment: Period of validity and process for modifying the agreement

12. Governing Law: Specification that the agreement is governed by Philippine law

13. Execution: Signature blocks and execution details

Optional Sections

1. Flexible Working Arrangements: Include when the organization offers flexible work hours or remote work options

2. Biometric System Usage: Include when using biometric attendance systems, addressing privacy and data protection

3. Industry-Specific Requirements: Include for regulated industries with specific attendance requirements

4. Performance Metrics: Include when attendance is tied to performance evaluation or incentives

5. Force Majeure: Include provisions for attendance during extraordinary circumstances like natural disasters or emergencies

6. Remote Work Provisions: Include specific attendance tracking for remote or hybrid work arrangements

Suggested Schedules

1. Schedule A - Time Recording Procedures: Detailed procedures for using the time-keeping system

2. Schedule B - Attendance Violation Matrix: Detailed matrix of violations and corresponding disciplinary actions

3. Schedule C - Leave Request Forms: Standard forms for requesting various types of leave

4. Appendix 1 - Department-Specific Schedules: Specific working hours and attendance requirements by department

5. Appendix 2 - Emergency Contact Protocol: Procedures for notification during emergencies or unexpected absences

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Working Hours
Regular Working Day
Attendance
Tardiness
Early Departure
Unauthorized Absence
Authorized Absence
Time Recording System
Biometric Data
Grace Period
Half-Day Absence
Work Schedule
Shift
Overtime
Rest Day
Leave Credits
Force Majeure
Time-In
Time-Out
Break Period
Flexible Working Hours
Remote Work
On-Site Work
Night Shift
Core Hours
Undertime
No-Call-No-Show
Pattern of Absences
Excessive Absences
Perfect Attendance
Holiday Work
Emergency Leave
Scheduled Leave
Work From Home
Hybrid Work Arrangement
Time-Keeping Records
Attendance Monitoring System
Notification Period
Disciplinary Action
Compliance Period
Relevant Industries

Manufacturing

Business Process Outsourcing

Retail

Healthcare

Education

Financial Services

Hospitality

Construction

Transportation

Information Technology

Government Services

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Employee Relations

Workforce Management

Industrial Relations

Corporate Governance

Risk Management

Relevant Roles

HR Manager

HR Director

Compliance Officer

Legal Counsel

Operations Manager

Department Head

Shift Supervisor

Factory Manager

Store Manager

Office Manager

Production Supervisor

Employee Relations Manager

Corporate Secretary

Administrative Officer

Workforce Manager

Industries
Labor Code of the Philippines (Presidential Decree No. 442): Primary legislation governing employment relationships, working hours, and conditions of employment in the Philippines. Particularly relevant are Book III (Working Conditions and Rest Periods) and Book VI (Post-Employment)
Civil Code of the Philippines (Republic Act No. 386): Provides the basic principles of contracts and agreements, which are essential for the validity and enforceability of the attendance agreement
DOLE Department Order No. 162-16: Regulations on working hours and attendance reporting, including guidelines for flexible work arrangements and proper documentation of employee attendance
Data Privacy Act of 2012 (Republic Act No. 10173): Governs the collection, storage, and processing of personal information, including employee attendance records and time-keeping data
DOLE Department Advisory No. 02-09: Guidelines on the adoption of flexible work arrangements, which may affect attendance policies and monitoring
The Ease of Doing Business Act (Republic Act No. 11032): Includes provisions about record-keeping and documentation requirements for businesses, which may affect how attendance records should be maintained
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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