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Student Participation Agreement

Student Participation Agreement Template for Philippines

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Key Requirements PROMPT example:

Student Participation Agreement

"I need a Student Participation Agreement for an international engineering program at our university in Manila, with specific provisions for laboratory safety protocols and mandatory internship components starting January 2025."

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Document background
The Student Participation Agreement serves as a fundamental legal document in Philippine educational institutions, establishing the contractual relationship between the institution and its students. This agreement is essential for both private and public educational institutions operating under Philippine jurisdiction, ensuring compliance with key legislation including RA 10533 (Enhanced Basic Education Act), RA 10173 (Data Privacy Act), and various CHED regulations. The document is typically required during student enrollment or registration processes and covers crucial aspects such as academic requirements, behavioral expectations, financial obligations, and data privacy considerations. It protects both the institution's interests and student rights while providing a clear framework for addressing potential disputes or issues that may arise during the educational journey.
Suggested Sections

1. Parties: Identification of the educational institution and the student (and parent/guardian if student is a minor)

2. Background: Context of the agreement, brief description of the educational program and purpose of the agreement

3. Definitions: Key terms used throughout the agreement, including academic terms, program-specific terminology, and relevant legal concepts

4. Term and Duration: Period of agreement, typically aligned with academic year or program duration

5. Program Details: Specific details about the educational program, including curriculum, requirements, and expected outcomes

6. Student Obligations: Core responsibilities of the student, including attendance, academic performance, and behavioral expectations

7. Institution Obligations: Core responsibilities of the educational institution, including provision of education, facilities, and support services

8. Fees and Payment Terms: Financial obligations, payment schedules, and refund policies

9. Code of Conduct: Behavioral expectations, disciplinary procedures, and compliance with institutional policies

10. Data Privacy and Consent: Terms regarding collection, use, and protection of student information in compliance with the Data Privacy Act

11. Termination: Conditions and procedures for ending the agreement, including both voluntary withdrawal and institutional termination

12. General Provisions: Standard legal clauses including governing law, amendments, and notices

Optional Sections

1. Special Needs Accommodation: Additional terms for students requiring special educational or physical accommodations

2. International Student Provisions: Special requirements and obligations for international students, including visa compliance

3. Online Learning Terms: Specific provisions for remote or hybrid learning arrangements, including technical requirements

4. Scholarship Terms: Additional terms for students receiving scholarships or financial aid

5. Research Participation: Terms for students involved in research programs or special academic projects

6. Internship/Practicum: Terms for programs including practical training or industry placement components

7. Athletic Participation: Additional terms for students participating in athletic programs

8. Dormitory/Housing: Terms related to student housing if provided by the institution

Suggested Schedules

1. Schedule A - Fee Structure: Detailed breakdown of all applicable fees, payment schedules, and financial terms

2. Schedule B - Program Calendar: Academic calendar, important dates, and scheduling details

3. Schedule C - Academic Policies: Detailed academic policies, grading system, and progression requirements

4. Schedule D - Facility Usage Rules: Rules and procedures for using institutional facilities

5. Appendix 1 - Code of Conduct: Detailed behavioral guidelines and disciplinary procedures

6. Appendix 2 - Health and Safety Protocols: Safety guidelines, emergency procedures, and health requirements

7. Appendix 3 - Technology Usage Policy: Rules and guidelines for using institutional technology resources

8. Appendix 4 - Consent Forms: Various required consent forms including media release, data privacy, and medical authorization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Academic Year
Academic Term
Academic Program
Authorized Representative
Code of Conduct
Confidential Information
Course Requirements
Data Privacy Laws
Educational Records
Effective Date
Enrollment Period
Fees
Force Majeure
Grievance
Institution
Intellectual Property
Minor
Parent/Legal Guardian
Personal Information
Program Calendar
Prohibited Conduct
Registration
Rules and Regulations
Scholarship
School Premises
Student
Student Handbook
Study Period
Suspension
Term Date
Termination
Tuition Fee
University Property
Withdrawal
Relevant Industries

Education

Higher Education

K-12 Education

Technical and Vocational Education

Special Education

Private Education

International Education

Relevant Teams

Legal

Admissions

Student Affairs

Academic Affairs

Compliance

Administrative Services

Registration

Financial Services

Data Protection

Student Services

Relevant Roles

School Administrator

University Registrar

Admissions Officer

Legal Counsel

Compliance Officer

Student Affairs Director

Academic Dean

Education Program Coordinator

Enrollment Manager

School Principal

Department Head

Financial Aid Officer

Data Protection Officer

Student Services Manager

Industries
Republic Act No. 10533: Enhanced Basic Education Act of 2013 - Provides the framework for K-12 education and student rights in educational institutions
Republic Act No. 10627: Anti-Bullying Act of 2013 - Addresses student protection and behavioral standards in educational settings
Republic Act No. 10173: Data Privacy Act of 2012 - Governs the collection, processing, and protection of personal information, including student data
Republic Act No. 7610: Special Protection of Children Against Abuse, Exploitation and Discrimination Act - Ensures protection of minors in various settings including educational institutions
Republic Act No. 386: Civil Code of the Philippines - Provides the general framework for contracts and agreements, including capacity to contract and essential requirements for validity
Republic Act No. 9155: Governance of Basic Education Act of 2001 - Establishes the framework for basic education governance and student participation
CHED Memorandum Orders: Various memoranda from the Commission on Higher Education that regulate student affairs and academic policies in higher education
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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