Student Agreement Form Template for Philippines

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Key Requirements PROMPT example:

Student Agreement Form

"I need a Student Agreement Form for my private international school in Manila, compliant with Philippine regulations, that specifically addresses online learning components and includes provisions for international students starting in the 2025 academic year."

Document background

The Student Agreement Form is a fundamental document used by educational institutions in the Philippines to formalize the relationship between the institution and its students. This agreement serves as the primary contract governing the educational services provided, student obligations, and institutional responsibilities, ensuring compliance with Philippine education laws and regulations. It is essential for both private and public institutions, covering aspects such as admission terms, academic requirements, financial obligations, data privacy, and conduct expectations. The document is designed to protect both the institution's and student's interests while adhering to requirements set forth by various Philippine regulatory bodies including the Department of Education (DepEd) and Commission on Higher Education (CHED). It's particularly crucial for maintaining clear documentation of the terms under which educational services are provided and establishing a framework for addressing any potential disputes.

Suggested Sections

1. Parties: Identifies the educational institution and the student (and guardian if the student is a minor)

2. Background: Explains the purpose of the agreement and the context of the educational relationship

3. Definitions: Defines key terms used throughout the agreement

4. Term and Admission: Specifies the duration of the agreement and conditions for admission

5. Educational Services: Details the educational services, programs, and support to be provided

6. Student Obligations: Outlines the student's responsibilities, including academic and behavioral requirements

7. Fees and Payment Terms: Specifies tuition fees, payment schedules, and related financial obligations

8. Data Privacy and Consent: Addresses the collection, use, and protection of student information in compliance with the Data Privacy Act

9. Rules and Regulations: References and incorporates the institution's rules, policies, and code of conduct

10. Termination: Specifies conditions and procedures for termination of the agreement

11. Governing Law: Establishes that Philippine law governs the agreement

12. Execution: Signature blocks and execution formalities

Optional Sections

1. Special Needs Accommodation: Include when the student requires specific accommodations or support services

2. Scholarship Terms: Include when the student is receiving any form of scholarship or financial aid

3. International Student Provisions: Include for foreign students, addressing visa requirements and special conditions

4. Distance Learning Terms: Include for programs offering online or hybrid learning options

5. Athletic Program Participation: Include for students participating in school athletic programs

6. Dormitory/Housing Agreement: Include if the student will be residing in school-provided accommodation

7. Work-Study Provisions: Include for programs that incorporate work experience or internships

Suggested Schedules

1. Schedule A - Fee Structure: Detailed breakdown of all fees, payment schedules, and financial terms

2. Schedule B - Academic Calendar: Academic year schedule, important dates, and deadlines

3. Schedule C - Program Details: Specific details of the educational program, courses, and requirements

4. Schedule D - School Policies: Key institutional policies and procedures referenced in the main agreement

5. Appendix 1 - Data Privacy Notice: Detailed information about data collection and processing practices

6. Appendix 2 - Code of Conduct: Complete student code of conduct and disciplinary procedures

7. Appendix 3 - Medical Information Form: Student health information and emergency contact details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Higher Education

Primary Education

Secondary Education

Private Education

International Education

Educational Technology

Student Services

Academic Services

Relevant Teams

Legal

Admissions

Registration

Student Affairs

Academic Affairs

Compliance

International Education

Finance

Administrative Services

Enrollment Management

Relevant Roles

School Administrator

Registrar

Admissions Officer

Legal Counsel

Compliance Officer

Academic Dean

School Principal

Education Director

Student Affairs Manager

Enrollment Manager

Financial Aid Officer

International Student Coordinator

Data Protection Officer

Contract Administrator

Education Policy Advisor

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Authors

Alex Denne

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