Certificate of Employment Template for United States

A Certificate of Employment (COE) is an official document that Filipino employers provide to confirm someone's work history with their company. It typically shows your employment dates, position held, and sometimes your salary details - making it a crucial record of your professional experience.

Banks, visa offices, and new employers often ask for COEs when you're applying for loans, planning overseas travel, or switching jobs. Under Philippine labor laws, companies must issue these certificates to current and former employees who request them, and they should provide them free of charge within a reasonable timeframe.

You need a Certificate of Employment (COE) when applying for visas, bank loans, or new jobs in the Philippines. Many embassies require this document as proof of stable employment and income when processing travel or work visas. Banks also ask for COEs to verify your employment status and salary details for loan applications.

Getting a COE is especially important during job transitions, as new employers often need to confirm your previous work experience. Government agencies may also request this document for business permits, professional licenses, or tax-related matters. Having your COE ready speeds up these processes and helps avoid delays in important applications.

• Certificate Of Employment With Compensation: Full employment verification with detailed salary breakdown, ideal for loan applications
• Certificate Of Employment For Travel Purposes: Specialized format for visa applications, including travel dates and company sponsorship details
• Employment Separation Certificate: Documents employment termination and final work status, useful for clearance and benefits
• Certificate Of Current Employment: Confirms active employment status, often used for immediate verification needs
• Certificate Of Employment And Salary: Basic employment verification with current compensation details

• HR Departments: Issue and maintain Certificates of Employment, ensure accuracy of employment details, and handle employee requests
• Company Executives: Authorize and sign COEs, particularly for senior staff or when special details are needed
• Current/Former Employees: Request COEs for visa applications, loan processing, or new job applications
• Banks and Financial Institutions: Review COEs to verify employment status and income for loan applications
• Embassy/Immigration Officials: Use COEs to validate employment status for visa processing
• New Employers: Request COEs to verify previous work experience and employment history

• Employee Details: Gather complete name, position title, department, and employee ID number from HR records
• Employment Dates: Confirm exact start date and, for former employees, the end date of employment
• Compensation Information: Verify current or final salary details if required for the specific COE type
• Company Information: Include official company name, address, tax identification number, and contact details
• Purpose Statement: Specify why the COE is being issued (visa, loan, new job)
• Authorized Signatories: Identify who has authority to sign based on company policy
• Document Format: Use company letterhead and include all required legal declarations

• Company Details: Complete legal business name, address, TIN, and contact information on letterhead
• Employee Information: Full legal name, position title, and employment status (current/former)
• Employment Period: Precise dates of employment, including start date and end date if applicable
• Compensation Statement: Current or last-drawn salary details when required for specific purposes
• Purpose Declaration: Clear statement of the certificate's intended use
• Certification Statement: Official declaration of employment authenticity
• Authorization: Signature of HR head or authorized company representative with position title and date
• Document Control: Reference number and date of issuance

A Certificate of Employment (COE) differs significantly from an Employment Agreement in several key ways. While both documents relate to employment relationships, they serve distinct purposes in Philippine labor law.

• Purpose and Timing: COEs verify past or current employment status, while Employment Agreements establish future working relationships and terms
• Legal Function: COEs are proof documents with no binding terms, whereas Employment Agreements create legally binding obligations between employer and employee
• Content Scope: COEs contain basic employment facts like dates and position, while Employment Agreements detail comprehensive terms including duties, compensation, benefits, and termination conditions
• Duration: COEs document a specific point in time, while Employment Agreements govern ongoing relationships throughout employment
• Usage Context: COEs are typically used for external purposes (loans, visas), while Employment Agreements guide internal workplace relationships