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1. Parties: Identifies the contracting parties - the client and the virtual assistant, including full legal names and contact details
2. Background: Outlines the context of the agreement, including the client's need for VA services and the VA's confirmation of capability to provide such services
3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty
4. Services: Detailed description of the virtual assistant services to be provided, including scope and exclusions
5. Term and Termination: Specifies the duration of the agreement and circumstances under which either party may terminate
6. Payment Terms: Details the fee structure, payment schedule, expenses, and invoicing procedures
7. Independent Contractor Status: Clearly establishes the VA's status as an independent contractor, not an employee
8. Confidentiality: Obligations regarding confidential information and client data protection
9. Intellectual Property: Ownership and rights related to work created during the engagement
10. Data Protection and Privacy: Compliance with Privacy Act 2020 and data handling procedures
11. Communication and Reporting: Establishes communication protocols and reporting requirements
12. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement
1. Non-Compete: Restrictions on working with competing clients - only include if specifically required and ensure compliance with NZ competition law
2. Service Level Agreement: Specific performance metrics and response times - include for more formal or larger-scale engagements
3. Substitute VA Provisions: Terms allowing the VA to provide a substitute - include if this flexibility is desired
4. Insurance Requirements: Professional indemnity and other insurance requirements - include for high-risk or professional services
5. International Service Provision: Additional terms for cross-border services - include if VA is located outside NZ
6. Team Management: Terms for managing additional team members or subcontractors - include if VA may delegate work
1. Schedule 1 - Service Description: Detailed breakdown of specific services, tasks, and deliverables
2. Schedule 2 - Fee Schedule: Detailed pricing structure, including hourly rates, package rates, and additional services
3. Schedule 3 - Service Levels: Specific performance metrics, availability hours, and response times
4. Schedule 4 - Authorized Systems and Tools: List of approved software, platforms, and tools to be used
5. Schedule 5 - Data Processing Requirements: Specific procedures for handling different types of data and information
6. Appendix A - Communication Protocols: Detailed procedures for regular communication, emergencies, and escalation
7. Appendix B - Reporting Templates: Standard formats for time tracking, progress reports, and other documentation
Business Day
Business Hours
Confidential Information
Client
Client Data
Client Materials
Deliverables
Force Majeure Event
Fees
Intellectual Property Rights
Personal Information
Project
Services
Service Hours
Service Level Requirements
Start Date
Term
Territory
Virtual Assistant
Work Product
Authorized Tools
Communication Channels
Data Protection Laws
Emergency Support
Key Performance Indicators
Normal Business Hours
Payment Terms
Privacy Laws
Response Time
Security Requirements
Substitute
Systems
Third-Party Services
Urgent Request
Services
Term
Independent Contractor Status
Payment
Expenses
Invoicing
Performance Standards
Service Levels
Confidentiality
Data Protection
Privacy
Intellectual Property
Non-Compete
Non-Solicitation
Communication
Reporting
Tools and Equipment
Insurance
Termination
Force Majeure
Assignment
Subcontracting
Dispute Resolution
Governing Law
Entire Agreement
Variation
Severability
Notices
Time Recording
Quality Assurance
Security
Business Continuity
Liability
Indemnification
Warranties
Client Obligations
Virtual Assistant Obligations
Schedule Modifications
Emergency Services
Conflict of Interest
Professional Services
Technology
E-commerce
Real Estate
Healthcare
Financial Services
Education
Consulting
Retail
Marketing and Advertising
Legal Services
Non-profit
Creative Industries
Small Business
Startups
Operations
Administration
Human Resources
Legal
Executive Office
Project Management
Finance
Procurement
Business Development
Marketing
Business Owner
Executive Director
Operations Manager
Office Manager
Executive Assistant
Virtual Assistant
Administrative Coordinator
Project Manager
HR Manager
Small Business Owner
Startup Founder
Legal Counsel
Department Head
Managing Director
Chief Executive Officer
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