Virtual Assistant Contract for New Zealand

Virtual Assistant Contract Template for New Zealand

This document is a comprehensive contract template governed by New Zealand law, designed to establish and regulate the professional relationship between a client and a virtual assistant. It addresses key aspects of remote work arrangements, including service scope, payment terms, confidentiality, data protection under the Privacy Act 2020, intellectual property rights, and the independent contractor status of the virtual assistant. The agreement incorporates specific provisions to comply with New Zealand's employment, privacy, and commercial laws while providing flexibility to accommodate various business needs and service arrangements.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Virtual Assistant Contract

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Virtual Assistant Contract?

The Virtual Assistant Contract is essential for businesses and individuals in New Zealand seeking to formalize their relationship with remote administrative support providers. This document becomes necessary when engaging virtual assistants for ongoing services, whether for part-time or full-time support. It ensures compliance with New Zealand's legal framework, including the Employment Relations Act 2000, Privacy Act 2020, and Contract and Commercial Law Act 2017. The agreement covers crucial elements such as service scope, confidentiality, data protection, intellectual property rights, and payment terms, while clearly establishing the independent contractor status of the virtual assistant. It's particularly relevant in today's digital work environment where remote support services are increasingly common across various industries.

What sections should be included in a Virtual Assistant Contract?

1. Parties: Identifies the contracting parties - the client and the virtual assistant, including full legal names and contact details

2. Background: Outlines the context of the agreement, including the client's need for VA services and the VA's confirmation of capability to provide such services

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Services: Detailed description of the virtual assistant services to be provided, including scope and exclusions

5. Term and Termination: Specifies the duration of the agreement and circumstances under which either party may terminate

6. Payment Terms: Details the fee structure, payment schedule, expenses, and invoicing procedures

7. Independent Contractor Status: Clearly establishes the VA's status as an independent contractor, not an employee

8. Confidentiality: Obligations regarding confidential information and client data protection

9. Intellectual Property: Ownership and rights related to work created during the engagement

10. Data Protection and Privacy: Compliance with Privacy Act 2020 and data handling procedures

11. Communication and Reporting: Establishes communication protocols and reporting requirements

12. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement

What sections are optional to include in a Virtual Assistant Contract?

1. Non-Compete: Restrictions on working with competing clients - only include if specifically required and ensure compliance with NZ competition law

2. Service Level Agreement: Specific performance metrics and response times - include for more formal or larger-scale engagements

3. Substitute VA Provisions: Terms allowing the VA to provide a substitute - include if this flexibility is desired

4. Insurance Requirements: Professional indemnity and other insurance requirements - include for high-risk or professional services

5. International Service Provision: Additional terms for cross-border services - include if VA is located outside NZ

6. Team Management: Terms for managing additional team members or subcontractors - include if VA may delegate work

What schedules should be included in a Virtual Assistant Contract?

1. Schedule 1 - Service Description: Detailed breakdown of specific services, tasks, and deliverables

2. Schedule 2 - Fee Schedule: Detailed pricing structure, including hourly rates, package rates, and additional services

3. Schedule 3 - Service Levels: Specific performance metrics, availability hours, and response times

4. Schedule 4 - Authorized Systems and Tools: List of approved software, platforms, and tools to be used

5. Schedule 5 - Data Processing Requirements: Specific procedures for handling different types of data and information

6. Appendix A - Communication Protocols: Detailed procedures for regular communication, emergencies, and escalation

7. Appendix B - Reporting Templates: Standard formats for time tracking, progress reports, and other documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Technology

E-commerce

Real Estate

Healthcare

Financial Services

Education

Consulting

Retail

Marketing and Advertising

Legal Services

Non-profit

Creative Industries

Small Business

Startups

Relevant Teams

Operations

Administration

Human Resources

Legal

Executive Office

Project Management

Finance

Procurement

Business Development

Marketing

Relevant Roles

Business Owner

Executive Director

Operations Manager

Office Manager

Executive Assistant

Virtual Assistant

Administrative Coordinator

Project Manager

HR Manager

Small Business Owner

Startup Founder

Legal Counsel

Department Head

Managing Director

Chief Executive Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Videography Contract

A New Zealand-compliant contract governing professional videography services, outlining service terms, deliverables, and legal obligations between videographers and clients.

find out more

Warrant Agreement

A New Zealand-governed agreement establishing terms for the purchase of securities at a predetermined price and time period, compliant with local financial markets legislation.

find out more

Triple Net Lease Agreement

A New Zealand-compliant commercial lease agreement where tenant pays all property operating expenses including taxes, insurance, and maintenance in addition to base rent.

find out more

Surety Agreement

A New Zealand law-governed agreement where a guarantor assumes responsibility for another party's obligations or debts to a creditor.

find out more

Subscription Agreement

New Zealand-governed agreement establishing terms and conditions for subscription-based services, detailing service delivery, payment terms, and mutual obligations.

find out more

Sub Tenancy Agreement

A legal agreement under New Zealand law that enables a tenant to rent out all or part of their rental property to a subtenant, establishing rights and obligations for all parties involved.

find out more

Short Term Contract

New Zealand-compliant contract template for fixed-term employment or temporary service arrangements, incorporating all essential elements required under NZ employment law.

find out more

Scheduling Agreement

A New Zealand-governed agreement that establishes terms and conditions for scheduled services or deliveries between parties, including timing, performance requirements, and operational procedures.

find out more

Production Contract

A New Zealand-law governed agreement setting out terms and conditions for production of goods or content, including specifications, quality standards, and delivery requirements.

find out more

Probationary Contract

A New Zealand-compliant employment agreement establishing a probationary period for new employees, outlining terms, conditions, and evaluation criteria.

find out more

Private Road Maintenance Agreement

A New Zealand-compliant agreement establishing maintenance responsibilities and cost-sharing arrangements for shared private roads.

find out more

Purchase Proposal

A formal New Zealand business document outlining proposed terms and conditions for purchasing assets, businesses, or properties under NZ law.

find out more

One Year Contract

A one-year contract template compliant with New Zealand law, designed for fixed-term business relationships.

find out more

Novation Agreement

A New Zealand law-governed agreement that transfers contractual rights and obligations from one party to another with the consent of all involved parties.

find out more

Material Contract

A New Zealand law-governed agreement setting out terms and conditions for the supply of materials, including specifications, quality standards, and commercial terms.

find out more

Installment Contract

A New Zealand-compliant agreement for the purchase of goods or services through scheduled installment payments.

find out more

Labor Contract

A New Zealand-compliant employment agreement establishing terms and conditions between employer and employee under NZ employment law.

find out more

Lease Deed

A New Zealand lease deed establishing formal property rental terms between lessor and lessee under NZ property law.

find out more

Informal Contract

A simplified contract template compliant with New Zealand law, designed for basic commercial and service agreements.

find out more

Individual Contract

New Zealand-compliant individual employment agreement establishing terms and conditions between employer and employee.

find out more

Franchise Agreement

A New Zealand-governed agreement establishing the rights and obligations between a franchisor and franchisee for operating a franchised business.

find out more

Form For Independent Contractor

A New Zealand-compliant agreement establishing terms and conditions for engaging independent contractors, defining services, payments, and maintaining contractor status.

find out more

Encroachment Agreement

A New Zealand law-governed agreement that establishes rights and obligations between property owners regarding structural or physical encroachment on neighboring property.

find out more

Executive Contract

A New Zealand-compliant employment agreement for executive-level appointments, establishing comprehensive terms and conditions for senior management roles.

find out more

Deed Of Lease

A formal legal document under New Zealand law establishing the terms and conditions between a landlord and tenant for the lease of property, executed as a deed.

find out more

Contingency Contract

A New Zealand-governed agreement that establishes conditions for payment or performance based on specific triggering events or outcomes.

find out more

Contractor Form

A New Zealand-compliant agreement establishing terms and conditions for engaging independent contractors, including service scope, payment terms, and legal obligations.

find out more

Consent Agreement

A New Zealand-compliant agreement establishing explicit consent for data handling and specific rights between parties under NZ privacy laws.

find out more

Common Agreement

A standardized legal agreement template for business relationships under New Zealand law, suitable for various commercial transactions.

find out more

Business To Business Contract

A New Zealand-governed business-to-business contract template for establishing commercial relationships between organizations.

find out more

Barter Agreement

A New Zealand-compliant agreement facilitating the direct exchange of goods and/or services between parties without monetary payment.

find out more

Agreement To Lease

A New Zealand-compliant preliminary agreement that establishes the terms and conditions for a future lease between landlord and tenant.

find out more

Master Contract

A New Zealand-law governed framework agreement establishing core terms for ongoing business relationships and future transactions.

find out more

Land Lease Agreement Form

A New Zealand-compliant legal agreement establishing terms and conditions for land lease arrangements between landlord and tenant.

find out more

Basic Ordering Agreement

A New Zealand-governed framework agreement establishing terms and conditions for future orders between parties, streamlining recurring procurement processes.

find out more

Franchise Agreement Draft

A New Zealand-governed agreement establishing the rights and obligations between a franchisor and franchisee for operating a franchised business.

find out more

Engagement Contract

A New Zealand-governed contract establishing an independent contractor relationship between a principal and contractor, defining services, terms, and obligations.

find out more

Contract Agreement Form

A standard contract agreement template compliant with New Zealand law, establishing terms and conditions for business relationships.

find out more

Cross Purchase Buy Sell Agreement

A New Zealand-governed agreement establishing terms and procedures for business owners to purchase each other's interests upon specified trigger events.

find out more

Written Agreement

A formal Written Agreement under New Zealand law that establishes legal rights and obligations between parties, ensuring clear terms and enforceable commitments.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now