Virtual Assistant Contract for Canada

Virtual Assistant Contract Template for Canada

A comprehensive legal agreement governed by Canadian law that establishes the professional relationship between a client and a virtual assistant or virtual assistant agency. The contract defines the scope of virtual assistance services, payment terms, confidentiality obligations, data protection requirements, and intellectual property rights. It ensures compliance with Canadian federal and provincial regulations, including privacy laws (PIPEDA) and employment standards, while clearly establishing the independent contractor status of the virtual assistant. The document includes detailed provisions for service delivery, communication protocols, quality standards, and termination procedures.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Virtual Assistant Contract

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Virtual Assistant Contract?

The Virtual Assistant Contract is essential for businesses and individuals in Canada seeking to engage remote administrative and professional support services. This document is particularly relevant in today's digital work environment, where virtual assistance has become increasingly common. The contract addresses key aspects of the virtual assistant relationship, including service scope, payment terms, confidentiality, data protection, and intellectual property rights. It ensures compliance with Canadian federal and provincial regulations, particularly PIPEDA for data protection and provincial employment standards to properly establish independent contractor status. The agreement is suitable for both direct engagement with individual virtual assistants and through virtual assistant agencies, providing flexibility to accommodate various business needs while maintaining legal compliance and protecting both parties' interests.

What sections should be included in a Virtual Assistant Contract?

1. Parties: Identification of the client and the virtual assistant, including full legal names, addresses, and business details

2. Background: Context of the agreement, including the client's need for virtual assistant services and the VA's qualification to provide such services

3. Definitions: Key terms used throughout the agreement, including 'Services', 'Confidential Information', 'Work Product', and 'Intellectual Property'

4. Scope of Services: Detailed description of the virtual assistant services to be provided, including specific tasks and responsibilities

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Compensation and Payment Terms: Fee structure, payment schedule, expenses, and invoicing procedures

7. Independent Contractor Relationship: Clear statement of the VA's status as an independent contractor, not an employee

8. Confidentiality: Obligations regarding protection and non-disclosure of confidential information

9. Data Protection and Privacy: Compliance with privacy laws and handling of personal information

10. Intellectual Property Rights: Ownership of work product and pre-existing intellectual property

11. Communication and Availability: Working hours, response times, and communication protocols

12. Quality of Service: Performance standards, quality expectations, and review processes

13. General Provisions: Standard clauses including governing law, dispute resolution, and entire agreement

What sections are optional to include in a Virtual Assistant Contract?

1. Non-Compete: Restrictions on working with competing clients, used when the VA has access to sensitive competitive information

2. Equipment and Tools: Provisions regarding necessary software, hardware, or tools, used when specific equipment or licenses are required

3. Training and Onboarding: Details of any required training or onboarding process, used for complex service arrangements

4. Substitution and Subcontracting: Rights and procedures for using substitute VAs or subcontractors, used when backup coverage may be needed

5. Performance Metrics: Specific KPIs and measurement criteria, used for performance-based contracts

6. Travel and Expenses: Terms for any required travel or reimbursable expenses, used when in-person meetings may be necessary

7. Insurance Requirements: Professional liability or other insurance requirements, used for high-risk or regulated services

What schedules should be included in a Virtual Assistant Contract?

1. Schedule A - Scope of Services: Detailed breakdown of specific tasks, responsibilities, and deliverables

2. Schedule B - Fee Schedule: Detailed pricing structure, including hourly rates, package rates, or project-based fees

3. Schedule C - Service Level Agreement: Specific performance standards, response times, and quality metrics

4. Schedule D - Approved Tools and Software: List of authorized tools, platforms, and software to be used

5. Appendix 1 - Data Processing Agreement: Detailed terms for handling personal and sensitive data in compliance with privacy laws

6. Appendix 2 - Confidentiality Agreement: Detailed confidentiality terms and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Agreement Contract

Cost

Free to use
Clauses
Relevant Industries

Professional Services

Technology

E-commerce

Healthcare

Finance

Real Estate

Education

Consulting

Marketing and Advertising

Legal Services

Non-profit

Retail

Entertainment

Manufacturing

Small Business

Relevant Teams

Legal

Human Resources

Operations

Administration

Procurement

Compliance

Executive Office

Project Management Office

Information Technology

Finance

Relevant Roles

Chief Executive Officer

Operations Manager

Executive Assistant

Virtual Assistant

Business Owner

Office Manager

Department Head

Project Manager

Human Resources Manager

Legal Counsel

Procurement Officer

Small Business Owner

Startup Founder

Department Director

Administrative Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Lease Option (Real Estate)

A Canadian legal document combining a property lease agreement with an option for the tenant to purchase the property under specified terms and conditions.

find out more

Business Agreement

A Canadian-law governed Business Agreement establishing commercial terms and conditions between business entities.

find out more

Common Agreement

A versatile Canadian legal document establishing terms and conditions for commercial relationships, compliant with federal and provincial laws.

find out more

Employer Paid Training Agreement

A Canadian-law compliant agreement outlining terms for employer-funded employee training, including costs, obligations, and repayment conditions.

find out more

Consignment Agreement Form

A Canadian legal document establishing terms for consignment sales arrangements, defining rights and obligations of consignor and consignee under Canadian law.

find out more

Software Testing Agreement

Canadian-law governed agreement defining terms and conditions for software testing services, including scope, deliverables, and compliance requirements.

find out more

Money Agreement Between Two Parties

A Canadian-law governed agreement establishing terms and conditions for monetary arrangements between two parties, including loan amount, interest, and repayment terms.

find out more

Written Agreement

A formal Written Agreement compliant with Canadian law that establishes legally binding obligations between parties.

find out more

Side Agreement

A Canadian law-governed supplementary agreement that modifies or clarifies specific terms of an existing main agreement while maintaining separate documentation.

find out more

Lease Agreement With Option To Purchase

A Canadian lease agreement that includes an option for the tenant to purchase the property, compliant with provincial property laws and regulations.

find out more

Incorporation Agreement

A Canadian legal document establishing a new corporation and defining initial shareholder relationships under federal or provincial law.

find out more

Fixed Term Tenancy Agreement

A Canadian residential lease agreement establishing a fixed-term tenancy, outlining rights and obligations of landlords and tenants under provincial law.

find out more

Contract For Selling A Car

A Canadian-law governed agreement for the sale and transfer of ownership of a motor vehicle, ensuring legal compliance and protecting both parties' interests.

find out more

Casual Worker Contract

A Canadian law-compliant contract establishing terms and conditions for casual employment relationships with flexible, non-permanent work arrangements.

find out more

Tooling Agreement

Canadian-law governed agreement establishing terms for industrial tooling ownership, use, and maintenance, including design, quality, and payment provisions.

find out more

Representation Agreement

A Canadian legal document (prominently used in BC) that authorizes representatives to make personal and healthcare decisions on behalf of an adult who becomes incapable of independent decision-making.

find out more

Provisional Agreement

A temporary binding agreement under Canadian law that establishes interim arrangements between parties pending a permanent agreement.

find out more

Land Agreement Between Two Parties

A Canadian legal agreement between two parties establishing terms and conditions for land transfer or rights, compliant with federal and provincial property laws.

find out more

Employer Tuition Reimbursement Agreement

A Canadian-law governed agreement establishing terms for employer-provided educational support, including reimbursement conditions and employee obligations.

find out more

Contract Agreement Between Two Parties

A Canadian-law governed agreement establishing legal obligations between two contracting parties, outlining their rights and responsibilities.

find out more

Rent In Exchange For Services Agreement

A Canadian legal agreement providing residential accommodation in exchange for specified services, combining residential tenancy and service provision elements under provincial law.

find out more

Employee Accommodation Agreement

A Canadian legal document that formalizes workplace accommodation arrangements between employer and employee, ensuring compliance with federal and provincial human rights legislation.

find out more

Contra Agreement

A Canadian legal agreement establishing an independent contractor relationship, defining services, terms, and maintaining compliance with federal and provincial regulations.

find out more

Catering Contract

A Canadian-law governed agreement establishing terms and conditions for catering services, including service specifications, pricing, and regulatory compliance requirements.

find out more

Lease Agreement

A Canadian legal document establishing the terms and conditions for property rental between landlord and tenant, compliant with federal and provincial regulations.

find out more

Contractual Agreement

Standard Canadian Contractual Agreement template compliant with federal and provincial requirements for establishing legally binding business relationships.

find out more

Security Agreement Form

A Canadian legal document creating security interests in collateral to secure obligations, structured to comply with PPSA requirements (except in Quebec) and other applicable federal and provincial laws.

find out more

Business Cooperation Agreement

A Canadian-law governed agreement establishing terms and conditions for business cooperation between independent entities, ensuring compliant and structured collaboration.

find out more

Employee Training Reimbursement Agreement

A Canadian-law governed agreement establishing terms for employer-funded training and employee reimbursement obligations.

find out more

Rental Contract

A Canadian law-compliant agreement establishing terms and conditions for property rental between landlord and tenant.

find out more

Intent To Purchase Agreement

A Canadian-law governed preliminary agreement outlining terms and conditions for a proposed purchase of assets, property, or business.

find out more

Head Of Terms Agreement

A Canadian-law governed preliminary agreement outlining key terms and conditions of a proposed business transaction, serving as a framework for detailed negotiations.

find out more

Supply Contract Form

A Canadian-law governed agreement establishing terms and conditions for the supply of goods between parties, including delivery, pricing, and quality requirements.

find out more

Education Agreement With Employer

A Canadian-law governed agreement establishing terms for employer-provided educational support, including financial assistance, program requirements, and employee obligations.

find out more

Umbrella Agreement

Canadian master agreement establishing framework terms for ongoing business relationships and future specific agreements between parties.

find out more

Rent To Own Agreement Form

A Canadian legal agreement combining rental terms with a future purchase option, allowing tenants to rent a property while accumulating credits toward its eventual purchase.

find out more

Buyer Representation Agreement

A Canadian legal agreement establishing exclusive representation between a real estate brokerage and a property buyer, governed by provincial real estate laws.

find out more

Non Solicitation Agreement

A Canadian-law governed agreement that restricts the solicitation of employees, clients, or business relationships, designed to protect legitimate business interests while maintaining reasonable restrictions.

find out more

Assignment And Assumption Agreement

A Canadian law-governed agreement that transfers contractual rights and obligations from one party to another, ensuring legal compliance and clear assumption of responsibilities.

find out more

Yearly Contract Agreement

A Canadian-law governed agreement establishing a one-year contractual relationship between parties, defining key terms, obligations, and conditions.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now