The Letter of Work Termination is a crucial document in New Zealand employment law that formally communicates the end of an employment relationship. It must be drafted in compliance with the Employment Relations Act 2000 and related employment legislation, ensuring fair process and proper notice periods are observed. This document is used when an employer needs to terminate employment for various reasons including redundancy, poor performance (after proper process), serious misconduct, or other justified grounds. The letter should clearly state the termination reason, effective date, notice period, final pay arrangements, and any other relevant details such as the return of company property or ongoing obligations. A properly drafted Letter of Work Termination helps protect both employer and employee interests while ensuring legal compliance in the New Zealand jurisdiction.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name and address
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement confirming the termination of employment and reference to the employment agreement
4. Termination Details: Specific details including effective date of termination and notice period
5. Final Pay Information: Information about final salary, outstanding leave payments, and timing of final payment
6. Company Property: Instructions regarding return of company property (equipment, keys, documents, etc.)
7. Closing Statement: Professional closing including any appreciation for service and best wishes
8. Signature Block: Formal signature section including name and position of the authorized person
1. Reason for Termination: Include when termination is for cause or redundancy, stating specific reasons in compliance with NZ law
2. Garden Leave: Include when employee is being placed on garden leave during notice period
3. Confidentiality Reminder: Include when employee has access to sensitive information or trade secrets
4. Reference Provision: Include when company is willing to provide a reference
5. Outplacement Support: Include when company is offering career transition services
6. Settlement Agreement Reference: Include when termination is part of a mutual agreement or settlement
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave entitlements, and any other payments or deductions
2. Company Property Checklist: List of company items to be returned with acknowledgment section
3. Employee Entitlements Summary: Summary of any continuing benefits or entitlements post-termination
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