Contractor Performance Evaluation Form Template for New Zealand

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Key Requirements PROMPT example:

Contractor Performance Evaluation Form

"I need a Contractor Performance Evaluation Form for our IT services contractors, with specific focus on cybersecurity compliance and remote work delivery metrics, to be implemented by March 2025 across our Auckland-based operations."

Document background

The Contractor Performance Evaluation Form is an essential tool for organizations operating in New Zealand to systematically assess and document contractor performance. This document should be used at regular intervals during long-term contracts or upon completion of short-term projects to evaluate contractor delivery against agreed-upon metrics. The form encompasses key performance indicators including quality, timeliness, safety compliance, and professional conduct, while ensuring alignment with New Zealand's Contract and Commercial Law Act 2017, Privacy Act 2020, and other relevant legislation. It serves as both a performance management tool and a record for future contractor selection decisions, helping organizations maintain high standards of contractor engagement while mitigating legal and operational risks.

Suggested Sections

1. Contractor Information: Basic details including contractor's name, business name, contract reference number, and period of evaluation

2. Project/Service Details: Specific information about the project or service being evaluated, including scope and deliverables

3. Performance Criteria: Core evaluation metrics including quality of work, timeliness, communication, and adherence to specifications

4. Safety Compliance: Assessment of adherence to health and safety requirements and incident reporting

5. Quality Control: Evaluation of quality management processes and outcomes

6. Timeline Adherence: Assessment of meeting project milestones and deadlines

7. Communication & Cooperation: Evaluation of professional conduct, responsiveness, and collaboration

8. Overall Rating: Summary evaluation score and recommendation for future engagement

9. Evaluator Details: Information about the person(s) conducting the evaluation, including role and contact details

10. Sign-off Section: Signatures from evaluator, reviewer, and contractor acknowledgment

Optional Sections

1. Technical Skills Assessment: Detailed evaluation of specific technical capabilities, used for specialized contractors

2. Cost Management: Assessment of budget adherence and cost control, used when contractor has budget responsibility

3. Team Management: Evaluation of team leadership and coordination, used when contractor manages other personnel

4. Environmental Compliance: Assessment of environmental management practices, used for projects with environmental impact

5. Innovation and Value Add: Evaluation of additional value provided beyond core requirements, used for complex or strategic engagements

6. Client Feedback: Incorporation of end-user or client feedback, used when contractor interfaces with clients

Suggested Schedules

1. Performance Metrics Guide: Detailed explanation of scoring criteria and performance indicators

2. KPI Achievement Report: Detailed analysis of performance against established Key Performance Indicators

3. Incident Log: Record of any incidents, issues, or non-conformances during the contract period

4. Supporting Documentation: List of relevant certificates, compliance documents, and quality records

5. Improvement Action Plan: Template for documenting required improvements and follow-up actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Information Technology

Professional Services

Engineering

Manufacturing

Healthcare

Education

Mining

Agriculture

Transportation

Energy

Telecommunications

Consulting

Real Estate Development

Environmental Services

Relevant Teams

Procurement

Operations

Human Resources

Quality Assurance

Project Management Office

Legal

Compliance

Risk Management

Facilities Management

Contract Administration

Relevant Roles

Project Manager

Procurement Manager

Contract Administrator

Operations Manager

Quality Assurance Manager

Site Supervisor

Department Head

Human Resources Manager

Compliance Officer

Risk Manager

Facilities Manager

Construction Manager

IT Manager

Professional Services Manager

Senior Executive

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