The Bond Release Request Letter is a crucial document in New Zealand's property rental system, used when a tenancy agreement comes to an end and parties seek to reclaim the bond held by Tenancy Services. This document is essential under the Residential Tenancies Act 1986 and must be submitted to initiate the bond refund process. The letter should be prepared when the tenancy is terminating, all final inspections have been completed, and any disputes regarding property condition or rent have been resolved. It must include specific details such as the bond reference number, property address, tenant and landlord details, and clear instructions for how the bond should be refunded. The document can be submitted by either the tenant or landlord, or their authorized representatives, and may require supporting documentation such as the original bond lodgment receipt or property inspection reports.
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1. Sender Details: Full name, current contact address, phone number, and email of the person requesting the bond release
2. Date: Current date of the letter
3. Recipient Details: Tenancy Services/Bond Authority's name and address
4. Property Information: Complete address of the rental property the bond relates to
5. Bond Reference: Bond number or reference number provided when the bond was lodged
6. Tenancy Details: Start and end dates of the tenancy
7. Request Statement: Clear statement requesting the release of the bond
8. Payment Instructions: Bank account details or preferred payment method for the bond refund
9. Signature Block: Space for signature, printed name, and date
1. Dispute Declaration: Include when there is a dispute over the bond amount or when only a partial refund is being requested
2. Multiple Party Instructions: Include when the bond needs to be split between multiple parties with specific amounts for each
3. Forwarding Address: Include when the current address differs from the rental property address and future correspondence needs to be sent elsewhere
4. Agent Authorization: Include when the letter is being submitted by a property manager or agent on behalf of the landlord
5. Damage Assessment: Include when there are claims for damage that affect the bond refund amount
1. Proof of Identity: Copy of valid identification document of the person requesting the bond
2. Tenancy Agreement: Copy of the original tenancy agreement showing bond payment
3. Property Inspection Report: Final property inspection report if relevant to the bond release
4. Bond Lodgement Form: Copy of the original bond lodgement form for reference
5. Supporting Evidence: Any relevant photos, receipts, or documentation supporting bond deductions if applicable
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Financial Services
Property Development
Student Housing
Social Housing
Relevant Teams
Property Management
Residential Leasing
Administrative Services
Legal
Operations
Tenant Services
Asset Management
Facilities Management
Document Processing
Client Relations
Relevant Roles
Property Manager
Tenant Relations Officer
Real Estate Agent
Leasing Administrator
Housing Officer
Tenancy Coordinator
Property Administration Manager
Facilities Manager
Residential Leasing Consultant
Bond Administrator
Property Services Coordinator
Tenancy Manager
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