Free Vendor Agreement Template for New Zealand

A Vendor Agreement sets out the business relationship between a supplier and buyer, spelling out what each party will provide and expect. It's the key contract you'll need when working with suppliers in New Zealand, covering everything from delivery terms and payment schedules to quality standards and dispute resolution.

Under NZ contract law, these agreements protect both sides by clearly defining responsibilities, pricing, timeframes, and performance measures. They're especially important for ongoing supply arrangements and help businesses comply with the Fair Trading Act and Consumer Guarantees Act. Smart companies use them to manage supply chain risks and build strong, lasting business partnerships.

Use a Vendor Agreement any time you're setting up a regular supply relationship or making a significant one-time purchase in New Zealand. This includes bringing on new suppliers for inventory, equipment, raw materials, or essential business services. It's particularly important when the supply arrangement involves high-value goods, critical business components, or complex delivery requirements.

The agreement becomes essential when coordinating with multiple suppliers, establishing quality control standards, or managing ongoing service relationships. Many NZ businesses put these in place before starting work with new vendors, especially when dealing with imported goods, specialized equipment, or services that affect customer deliverables. It helps prevent misunderstandings and provides clear remedies if things go wrong.

• Master Vendor Agreement: Comprehensive framework for long-term supplier relationships, covering multiple orders and deliveries over time
• Exclusive Supplier Agreement: Establishes sole-source arrangements with guaranteed purchase volumes and exclusivity terms
• Vendor Loan Agreement: Handles financing arrangements between suppliers and buyers, including payment terms and security
• Vendor Purchase Agreement: Focused on one-time or specific purchases with detailed pricing and delivery terms
• Food Truck Lease Agreement: Specialized vendor agreement for mobile food businesses, covering location rights and operating conditions

• Business Owners and Managers: Initiate and approve vendor relationships, set commercial terms, and oversee contract performance
• Procurement Teams: Manage supplier selection, negotiate terms, and ensure compliance with company purchasing policies
• Suppliers and Vendors: Provide goods or services, agree to delivery terms, and maintain quality standards under NZ consumer law
• Legal Advisors: Draft and review agreements, ensure Fair Trading Act compliance, and advise on risk management
• Finance Teams: Handle payment terms, process invoices, and monitor financial obligations under the agreement
• Operations Staff: Manage day-to-day supplier interactions and verify delivery performance

• Basic Details: Gather full legal names, addresses, and registration numbers of all parties involved
• Supply Specifics: Document exact products/services, quantities, quality standards, and delivery schedules
• Payment Terms: Define prices, payment schedules, GST requirements, and any volume discounts
• Performance Metrics: List key delivery targets, quality standards, and required service levels
• Risk Management: Outline insurance requirements, warranties, and dispute resolution processes
• Compliance Check: Review Fair Trading Act requirements and industry-specific regulations
• Document Generation: Use our platform to create a legally-sound agreement that includes all required elements

• Party Details: Full legal names, business numbers, and registered addresses of all parties
• Agreement Scope: Clear description of goods/services, quantities, and quality standards
• Payment Terms: Pricing, GST treatment, payment schedules, and late payment consequences
• Duration and Renewal: Contract term, extension options, and termination conditions
• Performance Standards: Delivery requirements, KPIs, and quality benchmarks
• Risk Allocation: Liability limits, warranties, and indemnification provisions
• Dispute Resolution: Governing law, jurisdiction, and conflict resolution procedures
• Execution Block: Proper signature spaces with witness requirements if needed

A Vendor Agreement differs significantly from an Agency Agreement in several key ways. While both involve business relationships, their core purposes and legal implications are distinct under New Zealand law.

• Relationship Structure: Vendor Agreements establish direct supply relationships with clear deliverables and payment terms. Agency Agreements create representative relationships where one party acts on behalf of another
• Legal Authority: Vendors operate independently to provide specific goods or services. Agents have legal power to bind their principal in dealings with third parties
• Payment Model: Vendor Agreements typically involve direct payment for goods or services. Agency Agreements usually include commission structures or success fees
• Liability Framework: Vendors are responsible for their own performance and product quality. Agents can create legal obligations for their principal, requiring more complex liability provisions
• Duration Structure: Vendor Agreements often focus on specific deliverables or timeframes. Agency relationships tend to be ongoing with broader scope