Same Name Affidavit Template for the Netherlands

A Same Name Affidavit is an essential legal document you need when different variations of your name appear across official documents in the Netherlands. This sworn statement formally declares that all listed name variations refer to the same person, providing legal certainty under Dutch civil law. The document must comply with strict requirements under the Burgerlijk Wetboek and Dutch notarization procedures.

When do you need this document?

You will need a Same Name Affidavit when conducting property transactions where your name appears differently on various documents, such as your passport versus your bank records. Immigration and visa applications often require this document when your name variations create confusion in official proceedings. Financial institutions may request this affidavit when opening accounts or conducting transactions if your identification documents show different name formats. Legal proceedings, including court cases or contract disputes, frequently require name verification through this document. Educational institutions and professional licensing bodies may also request this affidavit when your academic credentials show name variations.

Key legal considerations

The affidavit must include comprehensive declarant information, including your current legal name, address, and valid identification details as required under Dutch identification laws. You must provide a clear explanation for each name variation, whether due to marriage, divorce, translation differences, or cultural naming conventions. The document requires detailed supporting documentation, including copies of relevant identity documents, marriage certificates, or other official records that demonstrate the name variations. Under the GDPR, you must ensure proper handling and processing of personal data contained within the affidavit. The declaration must specify the intended purpose and scope of use for the affidavit to ensure legal validity.

Legal requirements in Netherlands

Dutch law requires Same Name Affidavits to be executed before a qualified Civil Law Notary (notaris) under the Wet op het notarisambt. The notary must verify your identity using acceptable identification documents as specified in the Wet op de identificatieplicht. The document must follow the formal structure required by the Wetboek van Burgerlijke Rechtsvordering for sworn statements. Witnesses may be required depending on the specific circumstances and notary requirements. The affidavit must be written in Dutch or accompanied by certified translations if created in another language. All supporting documentation must be properly authenticated and may require apostille certification for international use. The completed affidavit carries legal weight equivalent to sworn testimony under Dutch civil procedure law.