The Letter Confirming Employment Termination is a crucial document in Dutch employment relationships, used to formally document the end of an employment contract. This document is required under Dutch employment law when concluding any employment relationship, whether through mutual agreement, redundancy, or other circumstances. It must comply with the Dutch Civil Code and the Work and Security Act, including specific requirements regarding notice periods, transition payments, and procedural requirements. The letter serves multiple purposes: it provides legal documentation of the termination, confirms key dates and financial arrangements, outlines the return of company property, and addresses final settlements. It's typically issued following formal termination discussions or agreements and may reference any relevant settlement agreements or specific termination conditions.

1. Header Information: Company letterhead, date, employee's name and address, and reference number

2. Subject Line: Clear indication that this is a termination confirmation letter

3. Opening Statement: Reference to previous discussions or meetings about the termination

4. Termination Details: Specific date of termination, notice period details, and last working day

5. Financial Information: Information about final salary, transition payment (transitievergoeding), and outstanding benefits

6. Company Property: Instructions regarding return of company property and handling of company accounts/access

7. Final Settlement: Overview of final payments, including vacation days and other entitlements

8. Closing Statement: Professional closure with acknowledgment of service and future reference provisions

9. Signature Block: Company representative's signature, name, and position