A Rental Cancellation Letter is a formal document used in the Netherlands to terminate a rental agreement in accordance with Dutch law. It serves as official documentation of the tenant's intention to end the rental relationship and must comply with specific requirements under the Dutch Civil Code (Burgerlijk Wetboek). The letter should be used when a tenant wishes to terminate their rental agreement, whether for residential or commercial properties, and must include specific details such as the property address, intended vacation date, and appropriate notice period as required by Dutch law. This document is particularly important as it initiates the formal process of ending the rental agreement and can affect various aspects including deposit return, final inspections, and the tenant-landlord relationship closure.
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1. Sender Details: Full name, address, and contact information of the person sending the cancellation notice
2. Recipient Details: Full name and address of the landlord/property manager
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a rental cancellation notice
5. Property Information: Complete address of the rental property being vacated
6. Formal Notice of Termination: Clear statement of intent to terminate the rental agreement
7. Intended Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
8. Request for Final Inspection: Request to arrange a final property inspection
9. Return of Deposit: Reference to security deposit return and bank account details for refund
10. Signature: Physical or digital signature of the tenant
1. Reason for Termination: Optional explanation of why the rental is being terminated, if relevant or required
2. Forwarding Address: New address for future correspondence, if already known
3. Special Arrangements: Any specific agreements made with landlord regarding move-out procedures
4. Maintenance Status: Statement about the condition of the property, if there are specific matters to address
5. Utility Transfer: Information about utility account transfers or final readings, if managed by tenant
1. Copy of Original Rental Agreement: Attachment of the original rental agreement for reference
2. Property Inventory List: If applicable, a list of property items and their condition
3. Photographic Evidence: Optional photographs of the property condition, if relevant
4. Utility Account Details: List of utility accounts and their status, if applicable
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