The Business Lease Termination Letter To Landlord is an essential document used in the Netherlands when a business tenant needs to formally end their commercial lease agreement. This document must comply with specific requirements under Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek) provisions regarding commercial property leases. The letter serves as official documentation of the tenant's intention to terminate the lease, including critical information such as the property details, lease reference, termination date, and handover arrangements. It's particularly important as Dutch commercial lease law provides specific protections and requirements for both landlords and tenants, with different rules applying to different types of business premises. The document needs to be properly formatted and contain all legally required information to ensure valid termination notice under Dutch law.
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1. Sender Details: Full business name, registration number, and address of the tenant
2. Date: Current date of writing the letter
3. Recipient Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a lease termination notice
5. Lease Reference: Details of the current lease including property address and original lease date
6. Formal Notice of Termination: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
8. Property Handover: Proposed date and time for final inspection and key handover
9. Closing: Professional closing statement with space for signature
10. Signature Block: Full name, title, and signature of authorized representative
1. Security Deposit: Include when discussing return of security deposit or requesting final inspection for deposit return
2. Restoration Works: Include when specific restoration or repair works need to be discussed or agreed upon
3. Forwarding Address: Include when providing new business address for future correspondence
4. Early Termination Explanation: Include when terminating before the planned end date, explaining reasons if required
5. Utility Transfers: Include when discussing arrangements for utility account transfers
6. Outstanding Payments: Include when addressing any remaining rent or service charge payments
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Condition Report: Current condition assessment of the property, if already completed
3. Photographic Evidence: Current dated photographs of the property condition, if relevant
4. Chamber of Commerce Extract: Recent extract proving authority to sign on behalf of the business
5. Handover Checklist: List of items to be checked during final inspection
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