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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Reference Line: Subject line clearly stating this is regarding termination of services
3. Opening Acknowledgment: Friendly opening acknowledging the service relationship and mutual agreement to terminate
4. Termination Statement: Clear statement of the termination date and reference to any prior discussions
5. Confirmation of Final Arrangements: Overview of agreed-upon final work dates, handover process, and final payments
6. Mutual Release: Statement confirming that both parties have no further claims against each other
7. Expression of Gratitude: Positive acknowledgment of the professional relationship and future well-wishes
8. Closing and Signatures: Formal closing, space for signatures of both parties
1. Handover Process: Detailed description of work transition process, used when there are specific projects or responsibilities to be transferred
2. Confidentiality Reminder: Reference to ongoing confidentiality obligations, included when sensitive information was handled during the service period
3. Reference Provision: Offer to provide future references, included when agreed upon
4. Return of Property: List of company property to be returned, included when applicable
5. Future Cooperation: Terms for potential future collaboration, included when both parties want to keep this option open
6. Non-Competition Reminder: Reference to any existing non-compete clauses that continue to apply, if relevant
7. Tax Implications: Brief statement about tax handling of final payments, included when there are specific tax arrangements
1. Final Payment Schedule: Detailed breakdown of final payments, including any outstanding fees or expenses
2. Property Checklist: List of company properties to be returned with confirmation of receipt
3. Project Status Report: Overview of status of ongoing projects and handover points
4. Contact Information: List of relevant contact persons for post-termination matters
Information Technology
Professional Services
Consulting
Creative Industries
Financial Services
Healthcare
Education
Construction
Engineering
Marketing and Communications
Real Estate
Manufacturing
Retail
Hospitality
Transportation and Logistics
Human Resources
Legal
Procurement
Operations
Finance
Administration
Compliance
Project Management Office
Contract Administration
Business Operations
CEO
Managing Director
HR Manager
Legal Counsel
Procurement Manager
Project Manager
Department Head
Operations Manager
Finance Manager
Contract Manager
Freelance Consultant
Independent Contractor
Business Unit Director
Administrative Manager
Compliance Officer
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