The Friendly Termination of Services Letter is a crucial document in South African employment law that facilitates the amicable conclusion of an employment relationship. This document is used when both the employer and employee have mutually agreed to end their working relationship on good terms, whether due to career progression, personal circumstances, or organizational changes. The letter serves multiple purposes: it formally documents the termination agreement, outlines the final arrangements, and maintains a positive relationship between the parties. It must comply with South African labor legislation, including the Labour Relations Act and Basic Conditions of Employment Act, while preserving the professional and cordial nature of the separation. The document typically includes details about notice periods, final payments, benefit arrangements, and handover requirements, all while maintaining an appreciative and supportive tone.

1. Letter Header: Company letterhead, date, and formal addressing of the employee

2. Opening Statement: Confirmation of mutual agreement to terminate employment relationship

3. Service Recognition: Acknowledgment of employee's period of service and contributions

4. Termination Details: Specific details including last working day and notice period

5. Financial Arrangements: Information about final salary, leave pay-out, and other financial considerations

6. Company Property: Instructions regarding return of company property and assets

7. Reference Confirmation: Statement about providing future employment references

8. Closing Statement: Positive conclusion wishing the employee well for the future

9. Signatures: Space for both employer and employee signatures and dates