Friendly Termination Of Services Letter Template for Singapore

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Key Requirements PROMPT example:

Friendly Termination Of Services Letter

"I need a Friendly Termination Of Services Letter for a senior software engineer who is leaving amicably to start their own business, with their last working day being March 15, 2025, including provisions for knowledge transfer and continued consultancy arrangement for 3 months."

Document background
The Friendly Termination Of Services Letter is utilized when both employer and employee in Singapore agree to end their working relationship amicably. This document is particularly relevant when circumstances necessitate a separation that's mutually beneficial, such as career transitions, restructuring, or personal circumstances. The letter ensures compliance with Singapore employment laws while documenting the agreed terms of separation, including notice periods, final payments, and benefit arrangements. It helps maintain positive relationships and provides clear documentation for both parties' records.
Suggested Sections

1. Date and Address Block: Current date and employee's full contact details

2. Reference Line: Subject matter of the letter clearly stated

3. Confirmation of Termination: Clear statement of mutual agreement to terminate employment

4. Last Working Day: Specific mention of the final day of employment

5. Financial Settlement: Details of final salary, unused leave, and other payments

Optional Sections

1. Handover Process: Details of knowledge transfer and handover requirements, used when role involves critical responsibilities

2. Reference Provision: Confirmation of providing employment reference, used when agreed upon

3. Non-Compete Reminder: Reference to existing non-compete obligations, used when applicable from employment contract

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payments and deductions

2. Handover Checklist: List of items and tasks to be completed before departure

3. Benefits Summary: Summary of benefits continuation or termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering termination notice periods, salary payments, leave entitlements, and other basic employment terms

Central Provident Fund Act: Regulates mandatory social security savings system in Singapore, relevant for final CPF contribution requirements and payment obligations during termination

Employment Claims Act 2016: Framework for handling employment disputes and salary-related claims, ensuring proper settlement of financial matters during termination

Income Tax Act: Tax legislation relevant for final settlements, particularly important for tax clearance requirements for foreign employees and proper reporting of termination benefits

Personal Data Protection Act 2012: Governs the collection, use, and disclosure of personal data, including requirements for handling employee information post-termination and data retention

Collective Agreements: Any applicable union agreements that may contain specific provisions regarding termination procedures and benefits

MOM Guidelines: Ministry of Manpower's official guidelines and advisories on proper termination procedures and best practices in Singapore

Industry Regulations: Sector-specific rules and regulations that may affect termination procedures in particular industries

Company Policies: Internal company procedures, handbook provisions, and employment contract terms that govern the termination process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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