This End Of Fixed Term Contract document is essential for Dutch employers who need to formally communicate the non-renewal of a fixed-term employment contract. It must be used at least one month before the contract's end date to comply with Dutch law, specifically Article 7:668 of the Dutch Civil Code. The document serves multiple purposes: it fulfills legal notification requirements, provides clarity to the employee about the contract's conclusion, outlines final arrangements including financial settlements, and documents the formal end of the employment relationship. It's particularly important in the Netherlands where fixed-term contracts are strictly regulated and where proper notification is required to avoid automatic renewal or conversion to permanent employment. The document typically includes details about final payments, outstanding vacation days, company property return, and other termination-related matters.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is regarding the end of fixed-term employment contract
4. Contract Reference: Reference to the original employment contract, including its start and end dates
5. Confirmation of Non-renewal: Clear statement that the fixed-term contract will not be renewed and will end on the specified date
6. Final Arrangements: Information about the last working day and standard termination procedures
7. Financial Settlement: Overview of final salary, vacation days payout, and any transition payment if applicable
8. Company Property: Instructions regarding the return of company property
9. Closing Statement: Expression of gratitude for service and formal closing
10. Signature Block: Space for employer signature, name, and position
1. Reference Offer: Optional offer to provide a reference letter, included when the employment relationship has been positive
2. Non-compete/Non-solicitation Reminder: Include only if these clauses exist in the original contract
3. Transition Plan: Include when there's a need for knowledge transfer or handover of responsibilities
4. Certificate of Employment: Mention of providing a certificate of employment, optional but common in the Netherlands
5. Pension Information: Include if there are specific pension arrangements that need to be addressed
6. Outstanding Training Costs: Include if there are any training cost repayment obligations
1. Final Payment Calculation: Detailed breakdown of final salary, vacation days, and any other payments
2. Company Property Checklist: List of company items to be returned
3. Exit Procedure Checklist: Step-by-step guide for completing the exit process
4. Handover Document Template: Template for documenting ongoing work and responsibilities
Relevant legal definitions
Clauses
Contract Termination
Notice Period
Final Payment
Vacation Days Settlement
Company Property Return
Confidentiality Obligations
Non-Competition Reminder
Non-Solicitation Reminder
Intellectual Property Rights
Data Protection
Reference Provision
Final Settlement
Handover Requirements
Post-Employment Obligations
Certificate of Employment
Governing Law
Notice Period
Final Payment
Vacation Days Settlement
Company Property Return
Confidentiality Obligations
Non-Competition Reminder
Non-Solicitation Reminder
Intellectual Property Rights
Data Protection
Reference Provision
Final Settlement
Handover Requirements
Post-Employment Obligations
Certificate of Employment
Governing Law
Relevant Industries
Technology
Manufacturing
Professional Services
Retail
Healthcare
Education
Financial Services
Construction
Hospitality
Logistics
Media and Entertainment
Telecommunications
Public Sector
Non-profit Organizations
Energy and Utilities
Relevant Teams
Human Resources
Legal
Administration
Operations
Management
Compliance
Employee Relations
Personnel Administration
Payroll
Finance
Relevant Roles
HR Manager
HR Business Partner
Legal Counsel
Department Manager
Team Leader
Project Manager
Administrative Assistant
Operations Manager
General Manager
HR Director
Office Manager
Recruitment Manager
Personnel Administrator
Compliance Officer
Employee Relations Manager
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