An End Of Contract Letter To Company is a crucial document used in the Netherlands when an employee wishes to formally terminate their employment relationship with their employer. This document must comply with Dutch employment law, particularly the Dutch Civil Code (Burgerlijk Wetboek) provisions regarding employment termination. The letter serves multiple purposes: it provides written confirmation of the intended termination, specifies the last working day, addresses practical matters such as handover of responsibilities and company property, and ensures legal compliance with notice periods and other statutory requirements. It's typically used at the end of fixed-term contracts, during voluntary resignations, or in mutual termination agreements, and forms part of the employee's official personnel file.
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1. Company Details and Date: Full company name, address, and current date
2. Employee Details: Full name and address of the employee
3. Contract Termination Confirmation: Clear statement confirming the end of employment contract, referencing the original contract date
4. Termination Date: Specific date when the employment relationship will end
5. Final Working Day: Last day the employee is expected to be present at work, if different from termination date
6. Final Payment Details: Information about the final salary payment and timing
7. Company Property Return: List of company items to be returned and the process for return
8. Closing Statement: Professional conclusion including acknowledgment of service and future contact details if needed
9. Signature Blocks: Space for both employer and employee signatures
1. Non-Compete/Non-Disclosure Reminder: Include when the original contract contained confidentiality or non-compete clauses that extend beyond employment
2. Certificate of Employment Offer: Include when offering to provide a reference or employment certificate
3. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need formal handover
4. Pension and Benefits Information: Include when there are specific pension or benefits arrangements that need addressing
5. Exit Interview: Include when the company wishes to conduct an exit interview
6. Transition Period Details: Include when there is a specific handover or transition period required
1. Final Payment Calculation: Detailed breakdown of final salary, including holiday pay, bonuses, and any other outstanding payments
2. Company Property Inventory: Detailed list of company property to be returned, including equipment, access cards, and documents
3. Outstanding Leave Calculation: Calculation of any remaining vacation days and their monetary value
4. Transition Compensation Calculation: If applicable, detailed calculation of statutory transition payment under Dutch law
Relevant legal definitions
Clauses
Notice of Termination
Termination Date
Final Payment
Company Property Return
Handover of Duties
Confidentiality
Non-Compete Obligations
Reference Provision
Outstanding Leave
Final Settlement
Pension and Benefits
Data Protection
Post-Employment Obligations
Acknowledgment and Agreement
Contact Details
Termination Date
Final Payment
Company Property Return
Handover of Duties
Confidentiality
Non-Compete Obligations
Reference Provision
Outstanding Leave
Final Settlement
Pension and Benefits
Data Protection
Post-Employment Obligations
Acknowledgment and Agreement
Contact Details
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Media
Non-Profit
Public Sector
Relevant Teams
Human Resources
Legal
Administration
Compliance
Employee Relations
Personnel Management
Operations
Corporate Services
Executive Office
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employment Lawyer
HR Business Partner
Personnel Administrator
Compliance Officer
Employee Relations Manager
HR Operations Manager
Office Manager
Department Manager
Team Leader
Administrative Assistant
Executive Assistant
Records Manager
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