A Legal Letter For Non Payment Of Invoice is a crucial document in Nigerian business operations and debt recovery procedures. It serves as a formal demand for payment when invoices remain unpaid beyond their due date, and is typically sent after informal payment reminders have been unsuccessful. The document must comply with Nigerian commercial law requirements and should be drafted carefully as it may later serve as evidence in legal proceedings. This type of letter is commonly used across all business sectors in Nigeria and represents a critical step before initiating formal legal action. It should include specific details about the debt, clear payment instructions, and explicit deadlines, while maintaining professional language that aligns with Nigerian business customs and legal requirements.
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1. Letter Header: Full business letterhead including sender's address, recipient's address, date, and reference number
2. Subject Line: Clear indication that this is a formal demand for payment of overdue invoice
3. Invoice Reference: Specific details of the unpaid invoice(s) including invoice numbers, dates, and amounts
4. Payment History: Brief summary of any previous payments made and current outstanding amount
5. Legal Basis: Reference to the contractual obligation and legal right to demand payment
6. Demand for Payment: Clear statement of the amount owed including any applicable interest and payment deadline
7. Payment Instructions: Detailed banking or payment information for settling the debt
8. Consequences Statement: Clear outline of legal actions that will be taken if payment is not received by the specified deadline
1. Previous Communications: Reference to prior payment requests and communications - include if there has been previous correspondence
2. Interest Calculation: Detailed breakdown of interest charges - include if applying interest to the overdue amount
3. Payment Plan Option: Proposed installment payment schedule - include if willing to accept payment in installments
4. Dispute Resolution: Invitation to discuss any disputes - include if there's reason to believe there might be disputed elements
5. Legal Authority: Reference to specific Nigerian laws supporting the claim - include if escalation seems likely
1. Invoice Copy: Copy of the original unpaid invoice(s)
2. Statement of Account: Detailed statement showing all transactions, payments, and current balance
3. Communication Log: Timeline of previous payment requests and responses (if applicable)
4. Interest Calculation Schedule: Detailed breakdown of interest calculations if applicable
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Professional Services
Retail
Technology
Healthcare
Education
Energy
Transportation
Agriculture
Real Estate
Financial Services
Telecommunications
Consulting
Import/Export
Relevant Teams
Legal
Finance
Accounts Receivable
Credit Control
Treasury
Operations
Commercial
Risk Management
Collections
Company Secretariat
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Credit Controller
Collections Manager
Financial Controller
Legal Counsel
Company Secretary
Business Owner
Managing Director
Accounts Manager
Treasury Manager
Credit Risk Manager
Operations Manager
Commercial Manager
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