The Legal Letter For Non Payment Of Invoice is a crucial document in Philippine business operations, serving as a formal demand for payment of outstanding debts. It is typically used when regular invoicing and informal payment reminders have failed to secure payment. This document must comply with Philippine legal requirements, including provisions from the Civil Code and commercial laws, and should be drafted in a way that it can serve as evidence in potential legal proceedings. The letter includes specific details about the unpaid invoice(s), payment history, formal demand for payment, and potential legal consequences of non-payment. It represents a critical step in the debt collection process, often serving as the final formal communication before initiating legal action through the Philippine courts.
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1. Sender's Details: Complete business name, address, and contact information of the creditor
2. Date: Current date of the letter
3. Recipient's Details: Complete name, title, and address of the debtor
4. Subject Line: Clear indication that this is a demand letter for payment of outstanding invoice
5. Invoice Details: Specific reference to invoice number, date, and amount due
6. Payment History: Brief summary of the transaction and payment status
7. Formal Demand: Clear statement of demand for payment, including the total amount due
8. Payment Terms: Specific deadline for payment and acceptable payment methods
9. Legal Consequences: Statement of potential legal actions if payment is not received
10. Closing: Professional closing with contact information for payment arrangements
1. Previous Communications: Reference to prior payment requests or communications, used when there has been a history of attempted collections
2. Interest and Penalties: Details of additional charges being applied, included when authorized by contract or law
3. Partial Payments: Acknowledgment of any partial payments received, included when applicable
4. Payment Plan Option: Offer of payment plan terms, included when the creditor is willing to accept installment payments
5. Without Prejudice Statement: Legal disclaimer preserving rights, included in cases where negotiations are ongoing
1. Original Invoice: Copy of the unpaid invoice(s)
2. Statement of Account: Detailed breakdown of the amount due, including any interest or penalties
3. Proof of Delivery: Documentation showing goods were delivered or services were rendered
4. Communication Log: Record of previous payment requests and responses
5. Contract or Agreement: Copy of the original contract or agreement governing the transaction
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Professional Services
Information Technology
Wholesale Trade
Healthcare
Transportation and Logistics
Real Estate
Financial Services
Consulting
Education
Telecommunications
Relevant Teams
Legal
Finance
Accounts Receivable
Credit Control
Collections
Treasury
Corporate Secretariat
Compliance
Administration
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Credit Controller
Collections Specialist
Legal Counsel
Business Owner
Managing Director
Accounts Manager
Corporate Secretary
Financial Controller
Credit Manager
Treasury Manager
General Counsel
Billing Coordinator
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