The Legal Letter For Non Payment of Invoice is a crucial document in Hong Kong's commercial landscape, serving as a formal demand for payment of outstanding debts. It is typically used when standard invoicing and reminder processes have failed to secure payment, but before initiating formal legal proceedings. The document must comply with Hong Kong's Contract Ordinance (Cap. 26) and related legislation, including provisions for interest charges under the Interest Rates Ordinance (Cap. 34). This letter formally establishes the creditor's attempt to recover the debt and can be used as evidence in subsequent legal proceedings. It should include specific details about the outstanding amount, payment history, and a reasonable deadline for payment, usually 7-14 days. The letter may also reference potential legal consequences under Hong Kong law if payment is not received, including possible court proceedings or statutory demands.
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1. Sender Details: Full company/individual name, address, and contact information of the creditor
2. Recipient Details: Full company/individual name, address of the debtor
3. Date: Current date of the letter
4. Reference Line: Subject line clearly indicating this is a demand for payment
5. Invoice Details: Specific reference to the unpaid invoice(s), including invoice numbers, dates, and amounts
6. Payment History: Brief summary of any partial payments made and current outstanding balance
7. Formal Demand: Clear statement demanding payment of the outstanding amount
8. Payment Deadline: Specific deadline for payment (typically 7-14 days)
9. Payment Instructions: Clear instructions on how and where to make the payment
1. Previous Communications: Reference to prior payment requests and communications - include when there has been previous correspondence
2. Interest Calculation: Details of any applicable interest charges - include when charging interest on the outstanding amount
3. Legal Consequences: Warning of potential legal action - include when this is a final demand letter
4. Settlement Offer: Proposed payment plan or settlement terms - include when willing to negotiate payment terms
5. Statutory Demand Warning: Warning of intention to issue a statutory demand - include when dealing with a company and considering winding-up proceedings
1. Copy of Original Invoice(s): Copies of all relevant unpaid invoices
2. Statement of Account: Detailed statement showing all transactions, payments, and current balance
3. Delivery Notes/Proof of Service: Documentation proving goods were delivered or services were rendered
4. Contract Extract: Relevant sections of the contract or terms of business regarding payment terms
5. Interest Calculation Schedule: Detailed breakdown of interest calculations if applicable
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Professional Services
Construction
Information Technology
Healthcare
Education
Financial Services
Logistics
Consulting
Real Estate
Media and Entertainment
Telecommunications
Hospitality
Relevant Teams
Finance
Legal
Accounts Receivable
Credit Control
Treasury
Commercial Operations
Executive Management
Company Secretariat
Corporate Affairs
Risk Management
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Credit Controller
Legal Counsel
Company Secretary
Business Owner
Managing Director
Accounts Manager
Collections Specialist
Financial Controller
Treasury Manager
Credit Manager
Operations Director
Commercial Manager
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