The Request Letter For Replacement Of Damaged Equipment is a crucial business document used in Hong Kong when equipment requires replacement due to damage, malfunction, or defects. This document is typically used when the equipment is under warranty, covered by a service agreement, or when replacement is necessary due to manufacturer defects. It should include specific details about the equipment, circumstances of damage, relevant warranty or contract references, and supporting documentation. Operating within Hong Kong's legal framework, particularly under the Sale of Goods Ordinance and related commercial laws, this letter serves as an official record of the replacement request and can be important for warranty claims, insurance purposes, or potential legal proceedings. The document is designed to facilitate clear communication between parties and expedite the replacement process while maintaining proper documentation for business records.

1. Sender's Details: Complete contact information of the person/organization making the request

2. Date: Current date of the letter

3. Recipient's Details: Complete contact information of the person/organization to whom the request is addressed

4. Subject Line: Clear indication that this is a request for equipment replacement

5. Equipment Identification: Specific details of the damaged equipment including model number, serial number, and purchase details

6. Damage Description: Detailed explanation of the nature and extent of the damage

7. Impact Statement: Brief description of how the damage affects operations or usage

8. Request Statement: Clear statement of the replacement request

9. Reference to Warranty/Contract: Mention of applicable warranty or contract terms that support the replacement request

10. Closing: Professional closing with contact information for follow-up